Facilities Operations & Compliance Coordinator

JLL; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

JLL is seeking a Facilities Coordinator to support our Milpitas, CA facilities management team. You will manage administrative operations, oversee SAP-based work orders, and coordinate purchasing and invoicing for facility projects and maintenance, all while ensuring cGMP compliance and safety participation.

In this role, you will liaise with internal departments and external partners, driving process improvements and maintaining meticulous regulatory documentation to keep operations running

Qualifications

• 3–5 years of experience in an industrial engineering or maintenance environment
• Proficiency in SAP and MS Office Suite
• Experience with computer or web-based work order management systems
• Strong organizational skills with keen attention to detail and proven ability to work effectively under time constraints
• Excellent time management and communication skills with ability to multitask and prioritize in a fast-paced environment

Responsibilities

• Manage administrative operations including filing systems, Building Management System reports, and facility calendar coordination
• Oversee facility work orders using the SAP system, generating comprehensive reports and maintaining spare parts inventory tracking
• Coordinate purchasing processes and invoice processing for facility projects and ongoing maintenance activities
• Ensure strict compliance with cGMP standards and actively participate in safety training initiatives
• Support facility project activities and serve as the primary liaison between the facilities team, other departments, and external partners
• Identify, recommend, and implement process improvements to enhance facilities management operations efficiency
• Maintain accurate compliance documentation and records to support regulatory requirements

Skills

Strong organizational skills

Time management

Communication skills

Detail oriented

Multitask

Education

Associate or bachelor's degree preferred

Tools

SAP

Microsoft Office Suite

Job description

JLL is seeking a Facilities Coordinator to support our Milpitas, CA facilities management team. You will manage administrative operations, oversee SAP-based work orders, and coordinate purchasing and invoicing for facility projects and maintenance, all while ensuring cGMP compliance and safety participation.

In this role, you will liaise with internal departments and external partners, driving process improvements and maintaining meticulous regulatory documentation to keep operations running