Facilities & Operations Lead

Kaizen Lab Inc.; Virginia Beach (VA); On-site; USD 75,000 - 100,000; Full time

Job summary

Kaizen Lab Inc. seeks an Operations Director for Vanguard Landing to oversee the daily care and functioning of buildings, grounds, vehicles, equipment, supplies, and systems on site in Virginia Beach.

This hands-on role requires coordinating maintenance, coordinating vendors, maintaining records, leading safety drills, and ensuring residents and staff have reliable facilities. You will manage inventory, support move-ins, and report to the Executive Director.

Qualifications

• Experience coordinating facilities, maintenance, or day-to-day operations.
• Willingness to perform routine hands-on maintenance and minor repairs.
• Knowledge of basic building systems and safety procedures.
• Strong organizational and communication skills.
• Ability to maintain organized records and complete background checks.

Responsibilities

• Serve as the primary coordinator for campus maintenance, repairs, grounds, equipment, supplies, and basic technology needs.
• Complete routine hands-on tasks such as changing light bulbs and printer cartridges, assembling or adjusting furniture, troubleshooting equipment, and performing minor repairs within the position’s abilities.
• Contact and coordinate qualified vendors when specialized work is required.
• Obtain estimates and approvals, schedule vendor access, explain the work needed, monitor progress, verify that repairs are completed correctly, and address incomplete or unsatisfactory work.
• Conduct regular walkthroughs of cottages and shared facilities to identify maintenance, safety, supply, cleanliness, and appearance concerns before they become urgent.
• Maintain a preventive-maintenance calendar and organized records for work orders, repairs, warranties, inspections, vendors, equipment, and fixed assets.
• Lead facility emergency preparedness, including maintaining emergency plans and supplies and scheduling, conducting, and documenting required fire and evacuation drills.
• Help staff understand facility-specific emergency procedures and follow identified corrective actions through completion.
• Coordinate vehicle scheduling, inspections, preventive maintenance, repairs, and related documentation.
• Monitor routine inventory and supply levels and coordinate purchasing and replenishment within approved authority.
• Support resident move-ins by coordinating room readiness, furniture placement, maintenance, keys, equipment, and other operational needs.
• Provide the Executive Director with clear updates regarding priorities, unresolved issues, vendor work, safety concerns, and completed projects.
• Supervise or coordinate assigned operational staff and contractors as directed by the Executive Director.
• Perform other facilities and operational duties reasonably related to the position.

Skills

Coordination

Maintenance

Vendor management

Problem solving

Documentation

Communication

Emergency readiness

Job description

Kaizen Lab Inc. seeks an Operations Director for Vanguard Landing to oversee the daily care and functioning of buildings, grounds, vehicles, equipment, supplies, and systems on site in Virginia Beach.

This hands-on role requires coordinating maintenance, coordinating vendors, maintaining records, leading safety drills, and ensuring residents and staff have reliable facilities. You will manage inventory, support move-ins, and report to the Executive Director.