Facilities & Operations Lead — Hands-On Campus

Vanguard Landing Inc; Virginia Beach (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

Vanguard Landing Inc. is seeking an Operations Director to oversee daily care and functioning of buildings, grounds, vehicles, equipment, and systems. This role emphasizes hands-on maintenance and coordinating external vendors to ensure high-quality results.

The successful candidate will manage preventive maintenance, safety protocols, and documentation while supporting move-ins and resident services in a growing nonprofit setting.

Qualifications

• Experience coordinating facilities, maintenance, vendors, emergency preparedness, or day-to-day operations.
• Ability and willingness to perform routine hands-on maintenance and minor repairs.
• Working knowledge of basic building systems, workplace safety, emergency procedures, and preventive maintenance.
• Strong organizational, communication, problem-solving, and documentation skills.
• Ability to use basic office technology and maintain organized electronic and paper records.
• Ability to complete all required background checks, registry clearances, and tuberculosis screening.

Responsibilities

• Serve as the primary coordinator for campus maintenance, repairs, grounds, equipment, supplies, and basic technology needs.
• Complete routine hands-on tasks such as changing light bulbs and printer cartridges, assembling or adjusting furniture, troubleshooting equipment, and performing minor repairs within the position’s abilities.
• Contact and coordinate qualified vendors when specialized work is required.
• Obtain estimates and approvals, schedule vendor access, explain the work needed, monitor progress, verify that repairs are completed correctly, and address incomplete or unsatisfactory work.
• Conduct regular walkthroughs of cottages and shared facilities to identify maintenance, safety, supply, cleanliness, and appearance concerns before they become urgent.
• Maintain a preventive-maintenance calendar and organized records for work orders, repairs, warranties, inspections, vendors, equipment, and fixed assets.
• Lead facility emergency preparedness, including maintaining emergency plans and supplies and scheduling, conducting, and documenting required fire and evacuation drills.
• Help staff understand facility-specific emergency procedures and follow identified corrective actions through completion.
• Coordinate vehicle scheduling, inspections, preventive maintenance, repairs, and related documentation.
• Monitor routine inventory and supply levels and coordinate purchasing and replenishment within approved authority.
• Support resident move-ins by coordinating room readiness, furniture placement, maintenance, keys, equipment, and other operational needs.
• Provide the Executive Director with clear updates regarding priorities, unresolved issues, vendor work, safety concerns, and completed projects.
• Supervise or coordinate assigned operational staff and contractors as directed by the Executive Director.

Skills

Coordination

Maintenance

Vendor management

Emergency preparedness

Documentation

Communication

Education

Experience in operations or facilities

Tools

Basic office tech

Job description

Vanguard Landing Inc. is seeking an Operations Director to oversee daily care and functioning of buildings, grounds, vehicles, equipment, and systems. This role emphasizes hands-on maintenance and coordinating external vendors to ensure high-quality results.

The successful candidate will manage preventive maintenance, safety protocols, and documentation while supporting move-ins and resident services in a growing nonprofit setting.