On-Site Facilities & Safety Director

Vanguard Landing; Virginia Beach (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

Vanguard Landing seeks an Operations Director to oversee day-to-day care and functioning of buildings, grounds, vehicles, equipment, and supplies. This hands-on role requires performing routine repairs and coordinating external contractors when needed.

You will manage maintenance tasks, safety programs, inventory, and vendor relations while ensuring a welcoming, well-maintained campus for residents and staff. Strong organization and communication are essential.

Qualifications

• Experience coordinating facilities, maintenance, vendors, or day-to-day operations.
• Willingness to perform routine hands-on maintenance and repairs.
• Knowledge of basic building systems, safety, and preventive maintenance.
• Strong organizational, communication, problem-solving, and documentation skills.
• Ability to maintain organized electronic and paper records.
• Ability to pass background checks and TB screening.
• Experience in residential/nonprofit/healthcare settings preferred.

Responsibilities

• Serve as the primary coordinator for campus maintenance, repairs, grounds, equipment, supplies, and basic technology needs.
• Complete routine hands-on tasks such as changing light bulbs and printer cartridges, assembling or adjusting furniture, troubleshooting equipment, and performing minor repairs within the position’s abilities.
• Contact and coordinate qualified vendors when specialized work is required.
• Obtain estimates and approvals, schedule vendor access, explain the work needed, monitor progress, verify that repairs are completed correctly, and address incomplete or unsatisfactory work.
• Conduct regular walkthroughs of cottages and shared facilities to identify maintenance, safety, supply, cleanliness, and appearance concerns before they become urgent.
• Maintain a preventive-maintenance calendar and organized records for work orders, repairs, warranties, inspections, vendors, equipment, and fixed assets.
• Lead facility emergency preparedness, including maintaining emergency plans and supplies and scheduling, conducting, and documenting required fire and evacuation drills.
• Help staff understand facility-specific emergency procedures and follow identified corrective actions through completion.
• Coordinate vehicle scheduling, inspections, preventive maintenance, repairs, and related documentation.
• Monitor routine inventory and supply levels and coordinate purchasing and replenishment within approved authority.
• Support resident move-ins by coordinating room readiness, furniture placement, maintenance, keys, equipment, and other operational needs.
• Provide the Executive Director with clear updates regarding priorities, unresolved issues, vendor work, safety concerns, and completed projects.
• Supervise or coordinate assigned operational staff and contractors as directed by the Executive Director.
• Perform other facilities and operational duties reasonably related to the position.

Skills

Organization

Dependability

Maintenance coordination

Vendor coordination

Emergency preparedness

Communication

Documentation

Education

Trade training or equivalent experience

Tools

Basic office technology

Job description

Vanguard Landing seeks an Operations Director to oversee day-to-day care and functioning of buildings, grounds, vehicles, equipment, and supplies. This hands-on role requires performing routine repairs and coordinating external contractors when needed.

You will manage maintenance tasks, safety programs, inventory, and vendor relations while ensuring a welcoming, well-maintained campus for residents and staff. Strong organization and communication are essential.