Facilities Operations Lead

Arora Engineers, Inc.; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Arora Engineers, Inc. seeks a Facilities Operations Coordinator to provide operational and administrative support for its Facilities Management portfolio, coordinating work orders and projects from initiation through closeout.

You will act as a central point of contact among customers, subcontractors, Facilities Management leadership, and support departments to ensure timely service delivery and accurate reporting.

Qualifications

• Associate or bachelor’s degree preferred; equivalent combinations considered.
• Minimum five years of progressively responsible administrative, operations coordination, or program support experience.
• Minimum two years supporting facilities management, operations and maintenance, or related facilities services environment.
• Experience coordinating multiple concurrent projects or work orders in a fast-paced setting.
• Experience with CMMS or similar systems for coordinating service requests and reporting.
• Proficiency with Microsoft Office 365, especially Excel, for reports and dashboards.

Responsibilities

• Coordinate Facilities Management Operations across multiple contracts to ensure progress from initiation to closeout.
• Manage Project Administration including setup, work order administration, documentation, and records.
• Maintain CMMS data, customer-facing trackers, dashboards, and reporting tools for program visibility.
• Support subcontractor onboarding, procurement activities, and vendor compliance as liaison between subcontractors and internal teams.
• Assist in proposal documentation, customer approvals, invoice preparation, and project reconciliation.
• Coordinate after-hours service requests, contract mobilization, and administrative support to leadership.
• Support safety, quality, and compliance documentation and tracking of action items.
• Promote standardized procedures and assist onboarding of employees and subcontractors.
• Foster cross-functional collaboration across Operations, Procurement, Accounting, Contracts, and Project Management.
• Exercise independent judgment to prioritize operations and resolve routine workflow issues.
• Analyze operational data and performance trends to recommend process improvements.

Skills

Strong organizational skills

Attention to detail

Initiative

Stakeholder coordination

Communication with customers and peers

Problem-solving

Education

Associate degree

Bachelor’s degree

Tools

CMMS

Work order management systems

Excel

Office 365

Dashboards

Job description

Arora Engineers, Inc. seeks a Facilities Operations Coordinator to provide operational and administrative support for its Facilities Management portfolio, coordinating work orders and projects from initiation through closeout.

You will act as a central point of contact among customers, subcontractors, Facilities Management leadership, and support departments to ensure timely service delivery and accurate reporting.