Facilities Operations & Compliance Coordinator

Arora Engineers; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Arora Engineers seeks a Facilities Operations Coordinator to provide operational and administrative support for its Facilities Management portfolio. You will coordinate work orders and projects from initiation through closeout, acting as a central liaison among customers, subcontractors, leadership, and internal support teams.

The role emphasizes strong organization, initiative, and the ability to manage multiple priorities in a fast-paced environment, with a focus on process improvement and

Qualifications

• Associate or bachelor’s degree preferred.
• Minimum five (5) years in administrative/operations coordination.
• Minimum two (2) years supporting facilities management or related environments.
• Experience coordinating multiple concurrent projects/work orders with competing priorities.
• Experience with subcontractor/vendor management activities.
• Experience using CMMS or work order systems for service coordination.
• Strong proficiency with Microsoft Office 365, especially Excel, for reports and dashboards.
• Experience coordinating across multiple departments and with customers, subcontractors, and internal stakeholders.
• Government contracting and/or facilities management experience preferred.

Responsibilities

• Coordinate Facilities Management operations across multiple contracts and ensure progress from initiation to closeout.
• Manage project administration: setup, work orders, documentation, and records per customer and company requirements.
• Maintain CMMS data, dashboards, trackers, and performance metrics for program visibility.
• Support subcontractor onboarding, procurement, and vendor communications as the primary admin liaison.
• Assist financial administration: proposal docs, customer approvals, invoicing, reconciliation, closeout.
• Coordinate after-hours service requests and mobilization/transitions, with leadership support.
• Support safety, quality, and compliance documentation and activities.
• Promote standardized procedures and onboarding to drive operational excellence.
• Foster cross-functional collaboration among Operations, Procurement, Accounting, Contracts, and customers.
• Exercise independent judgment to prioritize operations, resolve routine issues, and propose improvements.
• Analyze data and performance trends to inform management decisions.

Skills

Organizational skills

Attention to detail

Initiative

Stakeholder coordination

Communication

Education

Associate or Bachelor’s degree

Tools

CMMS

MS Excel

Office 365

Job description

Arora Engineers seeks a Facilities Operations Coordinator to provide operational and administrative support for its Facilities Management portfolio. You will coordinate work orders and projects from initiation through closeout, acting as a central liaison among customers, subcontractors, leadership, and internal support teams.

The role emphasizes strong organization, initiative, and the ability to manage multiple priorities in a fast-paced environment, with a focus on process improvement and