Facilities Operations & Executive Admin Coordinator

APU College of Nursing and Health Sciences; Azusa (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Azusa Pacific University is seeking an Administrative Coordinator for Facilities Management in Azusa, CA. You will be the first point of contact, handling front-office operations, work orders, and executive support while delivering professional, courteous service to students, faculty, staff, and contractors.

The role requires a bachelor’s degree or equivalent experience with 4–6 years in related fields. Proficiency in TMA, PeopleSoft, Google Apps, and MS Office is expected.

Qualifications

• Bachelor's degree or equivalent work experience required.
• Four to six years of relevant experience in facilities management or administration preferred.
• Proactive problem solving and exceptional customer service are essential.

Responsibilities

• Serve as the welcoming face and voice of Facilities Management for walk-ins, calls, and emails.
• Manage campus work orders using the TMA system with proper intake and prioritization.
• Supervise administrative staff, including timekeeping approval and scheduling.
• Process purchase orders, vendor invoices, and key requests per university policies.
• Provide executive administrative support to senior leaders.
• Maintain vendor files, files and records; assist with reports and correspondence.
• Coordinate communications across departments to deliver efficient service.
• Assist with planning Facilities Management staff events.
• Maintain inventory of office supplies and departmental files.
• Ensure daily electronic timekeeping is accurate and up-to-date.

Skills

Customer service

Organizational skills

Communication

Problem solving

Multitasking

Time management

Education

Bachelor's degree or equivalent work experience

Tools

TMA work order system

PeopleSoft

Google Apps

Microsoft Office

Excel

Job description

Azusa Pacific University is seeking an Administrative Coordinator for Facilities Management in Azusa, CA. You will be the first point of contact, handling front-office operations, work orders, and executive support while delivering professional, courteous service to students, faculty, staff, and contractors.

The role requires a bachelor’s degree or equivalent experience with 4–6 years in related fields. Proficiency in TMA, PeopleSoft, Google Apps, and MS Office is expected.