Facilities & Admin Coordinator II — Flexible Day Shift

Medxcel; Franklin (WI); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Health coverage

403(b) retirement plan

Paid time off (PTO)

Tuition reimbursement

Employee Assistance Program

Job summary

Medxcel is hiring for a Part-time administrative role at Franklin Hospital in Franklin, WI. You will serve as the primary contact for clients, vendors, and staff, managing calendars, coordinating travel, and supporting executives with meeting materials and minutes.

The position emphasizes organization, communication, and the ability to streamline processes. A High School Diploma or trade school background is required, with 2+ years in admin roles and strong multitasking skills.

Qualifications

• Must have 2+ years' experience in administrative role(s).
• Education: High School Diploma or graduate of trade school.
• Strong organizational and communication skills.

Responsibilities

• Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person; provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing.
• Provides comprehensive support to the administrator or executive, including managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.
• Coordinate travel arrangements, prepare itineraries, track expenses, maintain travel vouchers and records, and manage supplies/tools and storage areas.
• Identify and implement systems to streamline work processes and filing/records management.
• Organize projects, conferences, and events; prepare committee reports, minutes, and follow up on action items; participate in multidisciplinary meetings.

Skills

Calendar management

Travel coordination

Executive support

Meeting support

Education

High School Diploma

Graduate of trade school

Job description

Medxcel is hiring for a Part-time administrative role at Franklin Hospital in Franklin, WI. You will serve as the primary contact for clients, vendors, and staff, managing calendars, coordinating travel, and supporting executives with meeting materials and minutes.

The position emphasizes organization, communication, and the ability to streamline processes. A High School Diploma or trade school background is required, with 2+ years in admin roles and strong multitasking skills.