Facilities Coordinator II

Medxcel; Franklin (WI); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Health coverage

403(b) retirement plan

Paid time off (PTO)

Tuition reimbursement

Employee Assistance Program

Job summary

Medxcel is hiring for a Part-time administrative role at Franklin Hospital in Franklin, WI. You will serve as the primary contact for clients, vendors, and staff, managing calendars, coordinating travel, and supporting executives with meeting materials and minutes.

The position emphasizes organization, communication, and the ability to streamline processes. A High School Diploma or trade school background is required, with 2+ years in admin roles and strong multitasking skills.

Qualifications

• Must have 2+ years' experience in administrative role(s).
• Education: High School Diploma or graduate of trade school.
• Strong organizational and communication skills.

Responsibilities

• Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person; provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing.
• Provides comprehensive support to the administrator or executive, including managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.
• Coordinate travel arrangements, prepare itineraries, track expenses, maintain travel vouchers and records, and manage supplies/tools and storage areas.
• Identify and implement systems to streamline work processes and filing/records management.
• Organize projects, conferences, and events; prepare committee reports, minutes, and follow up on action items; participate in multidisciplinary meetings.

Skills

Calendar management

Travel coordination

Executive support

Meeting support

Education

High School Diploma

Graduate of trade school

Job description

Overview

Life at Medxcel : Where purpose meets opportunity

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results

Your future role at a glance

Location: Franklin, WI

Facility: Franklin Hospital

Department:Facilities

Schedule:Day shift (M-F, Flexible) | Part-time

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options.

• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance.

• Time to recharge: pro-rated paid time off (PTO) and holidays.

• Career growth: Tuition reimbursement, ongoing professional development and online learning.

• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources.

• Family support: parental leave, adoption assistance and family benefits.

Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time.

Responsibilities

How you'll make an impact in this role

• Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person. Provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing.

• Provides comprehensive support to the administrator or executive, which includes managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.

• Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools and maintaining storage areas.

• Identifies and implements systems to streamline and gain efficiencies in work processes. This includes establishing and maintaining various filing and records management systems.

• Organizes and coordinates projects, conferences, and other events. Assists leaders in preparing committee reports (including data maintenance/retrieval), prepares meeting minutes and follows up on action items, and participates in multidisciplinary meetings and committees addressing organizational issues.

Qualifications

What minimum requirements you'll need

Must have one or more of the following:

Education:

• High School Diploma

• Graduate of trade school

Experience:

• 2 or more years' experience in administrative role(s).

• Other equivalent combination of relevant education or experience