Facilities Operations Coordinator

Indiana University; South Bend (IN); On-site; USD 36,400 - 41,600; Full time

Benefits offered by this job

Medical insurance

Health savings account

Paid holidays

Paid time off

Tuition subsidy

Retirement plan with IU contributions

Employee assistance program (EAP)

Job summary

Indiana University—IU South Bend Campus is seeking an Office Coordinator in the Facilities department. You will act as the central administrative resource, coordinating maintenance, work orders, and vendor communications to keep campus operations efficient and safe.

Responsibilities include procurement, budgeting support, document management, and assisting with projects and emergency response coordination. A high school diploma is required; an associate degree is preferred.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience coordinating facilities operations, maintenance, or procurement.
• Ability to manage budgets, invoices, and purchase requests.

Responsibilities

• Serve as the central administrative resource for the Facilities office.
• Coordinate maintenance, work orders, scheduling, and vendor communications.
• Process purchase requisitions, track orders, and reconcile invoices.
• Maintain records, reports, and security/building access documentation.
• Support emergency response and safety compliance documentation.

Skills

Communication

Professionalism

Time management

Quality focus

Adaptability

Reliability

Education

High school diploma or equivalent

Associates degree in Business/Office Administration or Facilities Management

Tools

CMMS

ERP systems

Microsoft Excel

Office software (Outlook, Word, Teams)

Job description

Indiana University—IU South Bend Campus is seeking an Office Coordinator in the Facilities department. You will act as the central administrative resource, coordinating maintenance, work orders, and vendor communications to keep campus operations efficient and safe.

Responsibilities include procurement, budgeting support, document management, and assisting with projects and emergency response coordination. A high school diploma is required; an associate degree is preferred.