Campus Administrative & Facilities Coordinator

Ivy Tech Community College; Richmond (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Tuition assistance

Retirement plan

Job summary

Ivy Tech Community College in Indiana seeks an organized Administrative and Facilities Coordinator to provide professional support to the Schools of Health Sciences and Nursing and to the Facilities Department. The role acts as the first point of contact for guests, students, faculty, vendors, and community partners.

You will manage front desk operations, route inquiries, support scheduling, purchase coordination, and maintain campus data.

Qualifications

• Associate degree preferred.
• Minimum two years of administrative or operational support experience.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office and institutional systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service and communication skills.
• Demonstrated analytical thinking and problem-solving ability.
• Ability to work independently while supporting team objectives.
• High level of professionalism, ethics, and confidentiality.

Responsibilities

• Serve as the primary greeter for visitors entering Johnson Hall and answer/direct the main campus phone line.
• Provide professional reception services and direct inquiries to appropriate departments.
• Coordinate visitor notifications and staff contacts; assist vendors and community partners.
• Maintain student records in compliance with policies and accreditation standards.
• Enter and manage data in campus information systems and support scheduling/purchasing coordination.
• Enter work orders in the Facilities CMMS and assist with room scheduling (25Live).
• Coordinate adjunct faculty and overload contract processing with Human Resources.
• Maintain inventory of digital forms, office supplies, and lab equipment.

Skills

Administrative support

Customer service

Communication skills

Education

Associate degree preferred

Tools

Microsoft Office

Job description

Ivy Tech Community College in Indiana seeks an organized Administrative and Facilities Coordinator to provide professional support to the Schools of Health Sciences and Nursing and to the Facilities Department. The role acts as the first point of contact for guests, students, faculty, vendors, and community partners.

You will manage front desk operations, route inquiries, support scheduling, purchase coordination, and maintain campus data.