Facilities Services & Projects Coordinator

Bucks IU Business Unit; Doylestown (Bucks County); On-site; USD 45,000 - 55,000; Full time

Job summary

Bucks IU is seeking a Facilities Services Specialist to support the Director of Facilities and the Supervisor of Maintenance. You will handle clerical, financial, scheduling, and inventory tasks, contributing to the efficiency of the Facilities Services Department.

The role involves coordinating budgets, processing invoices and POs, maintaining records, and assisting with SOPs and special projects across Bucks IU locations. Regular on-site work is expected.

Qualifications

• High school diploma or GED required.
• Associate degree or equivalent preferred.
• Minimum 3 years related experience in facilities or admin roles.

Responsibilities

• Provide clerical and administrative support to the Director of Facilities and Supervisor of Maintenance.
• Assist with budgeting, invoices, POs, and procurement in line with IU procedures.
• Manage inventory, records, and facility-related data across Bucks IU sites.
• Coordinate meetings, travel arrangements, and board documentation.
• Support project and process management for Facilities Services.

Skills

Organizational skills

Project planning

Interpersonal communication

Facilities management concepts

Financial reporting

Budgeting

MS Office proficiency

Excel

Word

PowerPoint

Outlook

Verbal & written communication

Time management

Cross-functional collaboration

Education

High school diploma or GED

Associate's degree or equivalent

3 years related experience

Tools

none

Job description

Bucks IU is seeking a Facilities Services Specialist to support the Director of Facilities and the Supervisor of Maintenance. You will handle clerical, financial, scheduling, and inventory tasks, contributing to the efficiency of the Facilities Services Department.

The role involves coordinating budgets, processing invoices and POs, maintaining records, and assisting with SOPs and special projects across Bucks IU locations. Regular on-site work is expected.