Facilities Operations Coordinator

C&W Services (S); Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

C&W Services in Philadelphia, PA, seeks an Assistant Facilities Manager to support the facilities team at a campus or location. You will help implement policies, ensure daily operations, coordinate maintenance, life-safety, and site services to maintain well-managed, safe buildings.

Under the supervision of the Facilities Manager, you will prepare budgets and reports, review contracts, manage vendor relationships, and monitor safety and building standards.

Qualifications

• Associate's degree in facilities management, building, business or other related field required.
• 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required.
• Experience in maintenance, construction, engineering and all facets of property operation and building management preferred.
• CMMS/Work Order Management experience is preferred.
• Certified Facility Manager (CFM), IFMA or BOMA certifications recommended, other relevant training a plus.
• Ability to read and understand construction specifications and blueprints.
• Proficient in understanding management agreements and contract language.
• Strong knowledge of Building Management Systems maintenance and monitoring.
• Excellent computer and MS Office Suite skills; strong financial literacy.
• Strong discipline of budgeting and forecasting; knowledge of financial systems (Yardi a plus).

Responsibilities

• Ensure day-to-day operations of the facility/campus, including janitorial, life-safety, engineering, site services, and general maintenance, aligned with policies and client directives.
• Supervise maintenance programs relating to interior and exterior conditions and appearance of properties.
• Respond promptly to requests for building maintenance and contract programs; coordinate with the Facility Manager.
• Prepare site documentation and reports (Property Information Book, Site Operating Manual, ADA/OSHA logs, etc.).
• Prepare budgets, financial reports, contracts, expenditures and purchase orders.
• Assist in developing capital budgets and five-year maintenance plans.
• Collect, analyze and report data to support facility management objectives.
• Monitor insurance requirements and coordinate claims with tenants/vendors.
• Inspect facilities and report findings to the Facility Manager.

Skills

Communication Proficiency

Technical Proficiency

Problem Solving/Analysis

Leadership

Teamwork Orientation

Relationship Management

Financial Management

Education

Associate's degree in facilities management, building, business or other related field

Bachelor's degree preferred

Tools

CMMS/Work Order Management

Yardi

Job description

C&W Services in Philadelphia, PA, seeks an Assistant Facilities Manager to support the facilities team at a campus or location. You will help implement policies, ensure daily operations, coordinate maintenance, life-safety, and site services to maintain well-managed, safe buildings.

Under the supervision of the Facilities Manager, you will prepare budgets and reports, review contracts, manage vendor relationships, and monitor safety and building standards.