Facilities Operations Coordinator

U.S. Facilities, Inc.; Culver City (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

U.S. Facilities, Inc. in Culver City, CA, seeks a Facilities Coordinator I to support Critical and Maintenance teams. You will manage CMMS, coordinate vendors, and ensure workflows—from work orders to billing—run smoothly from a desk role.

This position emphasizes admin duties, data entry, and regular reporting, with opportunities to oversee preventative maintenance programs and maintain accurate records.

Qualifications

• High School diploma or equivalent.
• Must be able to pass pre-employment screenings as required by US Facilities and client.
• Must be willing to work overtime, holidays, various shifts, weekends, and alternative work schedules.
• 3+ years’ experience in commercial building maintenance or related field.
• 5+ years’ experience operating relevant computer hardware/software (e.g. HVAC, security, MS Office, Work order system, smart phones, etc.).
• Experience using a computer in an iOS environment.

Responsibilities

• Provide daily administrative support to the Facilities Services team, including scheduling, data entry, and reporting.
• Lead weekly meetings with the Critical and Maintenance teams to review open tickets, SORs, vendor support needs, and project statuses.
• Serve as the administrative point of contact for external vendors.
• Process SORs and SACRs while coordinating security support and vendor badging for on‑site access.
• Assist with creating, scheduling, and managing preventative maintenance programs.
• Enter and track preventative maintenance and corrective work orders within the CMMS, escalating delays as necessary.
• Track work orders through completion and coordinate invoice processing to ensure accurate financial record‑keeping.
• Organize and maintain maintenance logs, safety and compliance documentation, supplier files, and permit records.
• Draft and distribute service updates, schedules, and notices.
• Provide weekly reports to the Account Manager detailing maintenance activities, KPIs, and operational trends.

Skills

Prioritization

Multi-tasking

Team collaboration

Communication skills

Problem solving

IT literacy

Education

High School diploma

Tools

CMMS

MS Office

Work order system

Smart phones

iOS environment

Job description

U.S. Facilities, Inc. in Culver City, CA, seeks a Facilities Coordinator I to support Critical and Maintenance teams. You will manage CMMS, coordinate vendors, and ensure workflows—from work orders to billing—run smoothly from a desk role.

This position emphasizes admin duties, data entry, and regular reporting, with opportunities to oversee preventative maintenance programs and maintain accurate records.