Facilities Admin & Maintenance Coordinator

U.S. Facilities, Inc; Culver City (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

U.S. Facilities, Inc. in Culver City, CA seeks a Facilities Coordinator I to support Critical and Maintenance teams. The role focuses on CMMS administration, vendor logistics, and end-to-end administrative workflows from work orders to billing.

Responsibilities include daily admin tasks, weekly ticket reviews, vendor liaison, SOR/SACR processing, and PM program support. Strong data entry and communication skills are essential.

Qualifications

• High School diploma or equivalent required.
• Pre-employment screenings will be conducted.
• Overtime, holidays, varying shifts may be required.

Responsibilities

• Provide daily admin support to Facilities Services, including scheduling and data entry.
• Lead weekly meetings to review tickets, SORs, vendor needs, and project statuses.
• Serve as admin point of contact for external vendors.
• Process SORs and SACRs; coordinate security and vendor access.
• Assist with preventative maintenance program scheduling and management.
• Enter and track work orders in the CMMS and escalate delays.
• Coordinate invoice processing for accurate records.
• Maintain maintenance logs, safety docs, supplier files, permits.
• Draft and distribute service updates, schedules, notices.
• Provide weekly activity KPIs and trends to Account Manager.

Skills

Data entry

Scheduling

Vendor coordination

Reporting

Communication

Team collaboration

Problem solving

Education

High School diploma or equivalent

Tools

MS Office

Work order system

iOS environment

Job description

U.S. Facilities, Inc. in Culver City, CA seeks a Facilities Coordinator I to support Critical and Maintenance teams. The role focuses on CMMS administration, vendor logistics, and end-to-end administrative workflows from work orders to billing.

Responsibilities include daily admin tasks, weekly ticket reviews, vendor liaison, SOR/SACR processing, and PM program support. Strong data entry and communication skills are essential.