Facilities Operations & Compliance Coordinator

Case Western Reserve University; Cleveland (OH); Hybrid; USD 22,000 - 31,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Tuition assistance

Paid time off

Winter recess

Job summary

Case Western Reserve University is seeking a Facilities Office Coordinator to manage the procurement and accounts payable lifecycle for the CPFM division, administer HR workflows in the HCM system, and oversee vendor onboarding and compliance. The role supports accurate financial records, risk management, and contract processing via digital platforms such as DocuSign.

Qualifications include 2–4 years in facilities operations or business administration, with strong Excel, data analysis, and

Qualifications

• Requires 2–4 years in facilities operations or business administration.
• Strong proficiency with Microsoft Office and data reconciliation.
• Experience with financial, purchasing, HR and payroll data handling.

Responsibilities

• Coordinate end-to-end procurement and accounts payable lifecycle for the division.
• Administer HR workflows in the HCM system including postings and interviews.
• Verify insurance certificates and workers’ compensation documentation.
• Process university utility payments and audit billing data.
• Serve as liaison between CPFM and central university offices; manage contracts and records.

Skills

Microsoft Office

Data analysis

Attention to detail

Problem solving

Confidentiality

Financial reporting

Education

High school diploma

Bachelor’s degree in Business Administration/Accounting/Public Administration

Tools

PeopleSoft Financials

HCM system

DocuSign

Job description

Case Western Reserve University is seeking a Facilities Office Coordinator to manage the procurement and accounts payable lifecycle for the CPFM division, administer HR workflows in the HCM system, and oversee vendor onboarding and compliance. The role supports accurate financial records, risk management, and contract processing via digital platforms such as DocuSign.

Qualifications include 2–4 years in facilities operations or business administration, with strong Excel, data analysis, and