Facilities Communications & Space Planning Coordinator

Case Western Reserve University; Cleveland (OH); On-site; USD 26,000 - 32,000; Full time

Job summary

Case Western Reserve University in Cleveland seeks a Facilities Service and Communications Coordinator to bridge facilities and academic stakeholders. You will translate maintenance updates into user-friendly alerts, coordinate moves, maintain space data, and support space-planning models.

This role requires strong communication, organization, attention to detail, and teamwork in a fast-paced environment. Bachelor's degree preferred; 3–5 years in admin coordination or similar roles; MS Office

Qualifications

• 3–5 years in administrative coordination, corporate/institutional communications, project coordination, or high-touch customer service.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) required.
• Experience in academic department or higher education setting preferred.
• Basic familiarity with data management software, space tracking databases, or AutoCAD preferred.

Responsibilities

• Act as the central communications hub for the college’s facilities team, translating maintenance, utility shutdowns, and construction schedules into clear, user-focused notifications.
• Coordinate moves of finishes, equipment, furniture, and personnel, establishing timelines to minimize disruption to academic and research activities.
• Maintain and audit facilities management databases and space utilization records to support space planning models and scenarios.

Skills

Communication

Organizational skills

Attention to detail

Team collaboration

AI tools familiarity

Attendance

Education

Bachelor's degree in communications or related field

High School diploma

Tools

Microsoft Office

Space tracking databases

AutoCAD

Job description

Case Western Reserve University in Cleveland seeks a Facilities Service and Communications Coordinator to bridge facilities and academic stakeholders. You will translate maintenance updates into user-friendly alerts, coordinate moves, maintain space data, and support space-planning models.

This role requires strong communication, organization, attention to detail, and teamwork in a fast-paced environment. Bachelor's degree preferred; 3–5 years in admin coordination or similar roles; MS Office