Finance & Compliance Coordinator

Harvard University FAS Human Resources; Cambridge (MA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Tuition assistance

Job summary

Harvard University Housing & Real Estate seeks a detail‑oriented administrative professional to manage invoices, payments, and vendor relationships within Campus Services. You will ensure purchasing card compliance, process mid-year and year-end documentation, and support onboarding/offboarding of staff for HUHRE.

In this role, you’ll coordinate with Campus Services Finance, provide training resources to new hires, and act as a primary liaison for accounts payable and procurement activities,

Qualifications

• Bachelor’s degree preferred.
• Minimum of five years of related experience supporting an organization with invoice processing, vendor management, office support, and policy compliance.
• Education beyond high school may count toward experience.
• Experience with Concur and Buy2Pay systems preferred.
• Proficiency with Excel and standard office tools; managing spreadsheets preferred.
• Strong attention to detail and willingness to learn Campus Services policies.
• Strong communication and vendor management skills; the ability to explain financial concepts to non-financial audiences.
• Ability to manage multiple priorities independently with minimal supervision.
• Ability to handle confidential information with discretion.
• Strong organizational and time management skills.

Responsibilities

• Process capital project and departmental invoices for HUHRE.
• Ensure departmental purchasing card compliance, and that purchasing approvals align with University policies and best practices.
• Coordinate with Campus Services Finance to meet deadlines and documentation.
• Provide finance and compliance training resources to new hires.
• Represent department in Campus Service-wide financial and compliance initiatives.
• Advise staff on complex University and sponsored fiscal policies and procedures.
• Manage HUHRE accounts with key vendors, billing, and invoices; ensure vendor compliance with standards.
• Serve as main contact for HUHRE vendor accounts and contracts.
• Process payments for vendor invoices in Buy2Pay; resolve payment issues with vendors.
• Work with HUHRE Leadership and vendors to identify and resolve payment discrepancies.
• Assist with processing HUHRE payments including reimbursements and other accounts payable/receivables.
• Coordinate with HUHRE Procurement liaisons for compliance.
• Coordinate and book travel for HUHRE as needed.

Skills

Invoice processing

Vendor management

Office administration

Policy compliance

Effective communication

Education

Bachelor's degree preferred

Tools

Concur

Buy2Pay

Excel

Job description

Harvard University Housing & Real Estate seeks a detail‑oriented administrative professional to manage invoices, payments, and vendor relationships within Campus Services. You will ensure purchasing card compliance, process mid-year and year-end documentation, and support onboarding/offboarding of staff for HUHRE.

In this role, you’ll coordinate with Campus Services Finance, provide training resources to new hires, and act as a primary liaison for accounts payable and procurement activities,