Facilities Operations Assistant

University of Georgia; Athens (GA); On-site; USD 36,000 - 50,000; Full time

Job summary

The University of Georgia is seeking a Facilities Operations Assistant to support day-to-day College facilities operations in Athens. You will assist with space and furniture management, inspections, work orders, and inventory control to keep learning and work spaces safe and organized.

Reporting to the Facilities Manager, you will collaborate with faculty, staff, students, and contractors to coordinate moves, renovations and space improvements while adhering to safety requirements and

Qualifications

• High school diploma or equivalent required.
• Knowledge of basic facilities operations and building support practices.
• Ability to operate hand tools and power tools safely.
• Strong organizational, time management and recordkeeping skills.

Responsibilities

• Coordinate office moves, furniture relocations and space setups.
• Assist with deliveries and placement of furniture and supplies.
• Move and install office furniture and equipment for new staff.
• Perform routine facility tasks, replace light bulbs and tighten hardware.
• Identify maintenance needs and report issues, assist with safety compliance.
• Support with space improvement projects and contractor access.

Skills

Facilities operations

Hand tools

Troubleshooting

Organization & recordkeeping

Communication skills

Policy compliance

Team collaboration

Computer skills

Education

High school diploma or equivalent

Tools

Work order systems

Inventory management systems

Job description

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Job Details

Working Title: Facilities Operations Assistant

Department: FACS‑Fam & Cons Sci

Classification Title: Facilities Coordinator I

Employment Type: Employee

Full/Part time: Full Time

FLSA: Non‑Exempt

FTE: 1.00

Retirement Plan: TRS

Posting Type: External

Benefits Eligibility: Benefits Eligible

Additional Schedule Information: Monday‑Friday, 8am-5pm; Nights and weekends as needed

Advertised Salary: $35,781 - $50,094

Location: Athens Area

Proposed Starting Date: 10/25/2026

Minimum Qualifications

High school diploma or equivalent

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Summary

The Facilities Operations Assistant provides day‑to‑day operational support for College facilities by assisting with space and furniture management, facility inspections, work order administration, inventory control, and routine building support activities. This position helps maintain safe, functional, and organized learning and work environments by performing non‑technical facility support tasks, identifying and reporting maintenance needs, and assisting with departmental moves, renovations, and space improvement projects. The Facilities Operations Assistant works closely with the Facilities Manager, faculty, staff, students, contractors, and the Facilities Management Division (FMD) to support efficient facility operations and occupancy needs while ensuring compliance with applicable safety requirements and University policies.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of basic facilities operations and building support practices.
• Ability to safely operate hand tools, power tools, ladders, and related equipment.
• Ability to identify, troubleshoot, and report routine facility maintenance and operational issues.
• Strong organizational, time‑management, and recordkeeping skills.
• Ability to prioritize and complete multiple assignments independently.
• Strong communication and customer service skills.
• Ability to maintain compliance with University policies, procedures, and applicable safety requirements.
• Ability to establish and maintain effective working relationships with faculty, staff, students, contractors, and other stakeholders.
• Basic computer skills and ability to use work order and inventory management systems.

Physical Demands

• Lift, carry, push, and pull up to 75 pounds regularly and more with assistance.
• Stand, walk, bend, kneel, climb, and work in confined spaces for extended periods.
• Comfortable working on ladders, scaffolding, rooftops, and elevated work platforms.
• Work indoors and outdoors in varying weather conditions.
• Driving as needed to perform job duties.

Additional Information

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Facilities Operations

• Assist with coordination of office moves, furniture relocations, and workspace setup activities.
• Assist with deliveries and placement of furniture, equipment, and supplies for the College.
• Move, arrange, and install office furniture, equipment, and supplies for new employees, departmental relocations, and special events.
• Assemble and disassemble office furniture, shelving, and workstations.
• Install and replace non‑technical building accessories, signage, whiteboards, bulletin boards, and similar fixtures.
• Provide routine facility support tasks such as replacing accessible light bulbs, tightening loose hardware, replacing batteries, addressing minor cosmetic deficiencies, etc.
• Conduct basic troubleshooting of facility‑related issues and submit requests for repairs requiring technical expertise.
• Report facility issues related to plumbing, electrical, HVAC, and building systems through appropriate processes.
• Assist with response efforts during facilities‑related emergencies and urgent building issues.
• Maintain tools, equipment, storage areas and workspaces in a clean, safe, and organized manner.
• Assist with laboratory set‑up and closure activities while ensuring compliance with safety requirements and protocols.
• Prepare offices, laboratories, classrooms, and common areas for maintenance, renovation, and construction activities.
• Provide support for departmental space improvement projects and coordinate access for contractors, vendors, and Facilities Management personnel.

Percentage of time: 50

Administrative

• Receive, submit, track, and maintain records for facilities‑related work orders, inspections, repairs, and maintenance activities.
• Maintain inventories of furniture, equipment, tools, keys, and facility‑related supplies; monitor stock levels and assist with replenishment.
• Identify, inventory, tag, and coordinate the transfer, pickup, or disposal of surplus property in accordance with University policies.
• Receive, store, distribute, and organize facility‑related equipment, materials, and supplies.
• Maintain facility asset records, equipment locations, logs, and other facilities documentation.
• Assist with scheduling facility access for deliveries, repairs, inspections, and service activities.
• Provide administrative and operational support to the Facilities Manager, including data collection, reporting, and special projects.

Percentage of time: 20

Inspections and Monitoring

• Conduct routine inspections of offices, laboratories, common areas, storage spaces, and exterior areas to identify maintenance, safety, and operational concerns.
• Inspect AEDs and other designated safety equipment and maintain required inspection documentation.
• Identify, document, and report facility issues requiring repair, maintenance, or corrective action.
• Follow up on reported deficiencies and work orders to support timely resolution.
• Safely operate ladders and other approved equipment while conducting inspections and assigned facilities support activities.

Percentage of time: 20

Other Duties

• Assist the Facilities Manager with special projects and departmental initiatives as assigned.
• Follow applicable safety requirements, OSHA guidelines, and University policies and procedures.
• Participate in required training and professional development activities.
• Perform other job‑related duties as assigned.

Percentage of time: 10