Facilities Operations & Administration Coordinator

ROUSH; Livonia (MI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Job summary

Roush in Livonia, MI is seeking a Facilities Administrative Coordinator to provide frontline support for the Facilities department, handling corporate vehicle transactions, invoicing, and general administrative duties. The role focuses on data entry, reporting, and coordination with management, dealers, suppliers, and internal teams.

The ideal candidate has a high school diploma, 5 years of office experience, strong Microsoft Office skills (Outlook, Excel, Word), a valid driver's license, and

Qualifications

• Minimum 5 years of recent general office experience providing administrative support.
• Must have a valid driver's license and clean driving record.
• Strong proficiency in Microsoft Office applications, specifically Outlook, Excel, and Word.
• Ability to handle multiple assignments simultaneously.
• Strong organizational, communication, and customer service skills.
• Capability to work independently and self-manage to prioritize workload.

Responsibilities

• Interact with management, dealerships, suppliers, and Secretary of State for Corporate Vehicle Transactions.
• Record department monthly credit and expense reports and daily staff timecards.
• Enter data for purchase orders and process invoices.
• Provide assistance and/or direction for Maintenance Work Orders.
• Prepare and maintain detailed documents and spreadsheets using MS Excel.
• Complete general administrative duties including telephone calls, scanning documents and data entry.
• Be responsible for corporate graphics production including nameplates, certificates, laminated signage and framed artwork.
• Perform special projects for lease and building efforts.
• Ensure office and graphic supplies are ordered and maintained.
• Conduct an annual Vehicle Audit including entering information into a database and vehicle licenses.

Skills

Excel

Word

Outlook

Data entry

Customer service

Organizational skills

Communication

Education

High school diploma

Tools

PeopleSoft ERP

Database systems

Job description

Roush in Livonia, MI is seeking a Facilities Administrative Coordinator to provide frontline support for the Facilities department, handling corporate vehicle transactions, invoicing, and general administrative duties. The role focuses on data entry, reporting, and coordination with management, dealers, suppliers, and internal teams.

The ideal candidate has a high school diploma, 5 years of office experience, strong Microsoft Office skills (Outlook, Excel, Word), a valid driver's license, and