Facilities Administrative Coordinator

Quest Oracle Community; Livonia (MI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

STD

LTD

401K

Tuition reimbursement

Paid vacation

Paid holidays

Job summary

Roush in Livonia, MI is seeking a Facilities Administrative Coordinator to manage frontline admin support for the Facilities department, including vehicle transactions, invoicing, and data entry. The role requires attention to detail, multi-tasking, and strong communication with internal teams and vendors.

The ideal candidate will have a minimum high school diploma, 5 years of office experience, a valid driver’s license, and proficiency with MS Office; experience with ERP systems like PeopleSoft

Qualifications

• Requires a minimum high school diploma or equivalent.
• At least 5 years of general office experience providing administrative support and coordination.
• Must have valid driver’s license and clean driving record.
• Minimum 3 years of experience supporting multiple teams in a corporate setting.
• Strong proficiency in Microsoft Office applications (Outlook, Excel, Word).
• Ability to handle multiple assignments simultaneously and work independently.

Responsibilities

• Interact with management, dealerships, suppliers, and Secretary of State for Corporate Vehicle Transactions.
• Record department monthly credit and expense reports and daily staff timecards.
• Enter data in corporate software for purchase orders and process invoices.
• Provide assistance and/or direction for Maintenance Work Orders.
• Prepare and maintain documents and spreadsheets using MS Excel.

Skills

MS Office proficiency

Multitasking

Communication skills

Customer service

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Excel, Word)

PeopleSoft ERP

Microsoft Access

Job description

Roush

Title: Facilities Administrative Coordinator

Location: Livonia, MI

Category: Corporate

Hiring Type: Full Time

We work alongside the best and brightest to do incredibly cool things you wouldn't believe. At Roush, you're part of building the future. Are you someone that has a passion for providing innovated solutions to complex challenges? Do you want to work someplace where creativity and new ideas are encouraged? If so, then keep reading.

We fuse technology and engineering to provide product development solutions to customers in a diverse range of industries. Widely recognized for providing engineering, testing, prototype, and manufacturing services to the transportation industry, Roush also provides significant support to the aerospace, defense and theme park industries. With over 2,400 employees in facilities throughout the United States, Europe, Asia, and South America, our unique combination of creativity and tenacity activates big ideas on a global stage.

Job Summary

The Facilities Administrative Coordinator will provide frontline contact for Roush's Facilities department as it relates to corporate vehicles, maintenance, and customer invoicing. The role will also be responsible for responding to inquiries through email or telephone calls, general administrative duties, and special projects, as needed. This position is located in Livonia, MI.

As a Facilities Administrative Coordinator, you will:

• Interact with Roush management, dealerships, suppliers, and Secretary of State for Corporate Vehicle Transactions
• Record department monthly credit and expense reports and daily staff timecards.
• Enter data in corporate software for purchase orders and process invoices.
• Provide assistance and/or direction as needed for Maintenance Work Orders.
• Prepare and maintain detailed documents and spreadsheets using MS Excel.
• Complete general administrative duties including telephone calls, scanning documents to electronic files and data entry.
• Be responsible for corporate graphics production including nameplates, certificates, laminated signage and framed artwork.
• Perform special projects for the lease and building efforts.
• Ensure office and graphic supplies are ordered and maintained.
• Conduct an annual Vehicle Audit which includes entering information into a database, managing Manufacturer plates, and vehicle licenses.

To be considered a Facilities Administrative Coordinator, you must have:

• Minimum high school diploma or equivalent.
• Minimum 5 years of recent general office experience providing administrative support and coordination, including data entry in a professional environment.
• Must have valid driver's license and clean driving record.
• Minimum 3 years of experience supporting a variety of teams and departments in a corporate environment.
• Strong proficiency in Microsoft Office applications, specifically Outlook, Excel, and Word.
• Ability to handle multiple assignments simultaneously.
• Strong organizational, communication, and customer service skills.
• Capability to work independently and self-manage to prioritize assignment and workload accordingly.

A successful candidate may also have:

• Vinyl graphics experience such as printing, lamination, framing and installing.
• Experience with PeopleSoft ERP or other enterprise resource planning (ERP) systems.
• Experience with Microsoft Access or other database systems.
• 2 or more years of experience working with outside contractors on facilities projects.
• Ability to work overtime as needed including weekends

Our full-time benefits include: medical, dental, vision, life insurance, earned sick time, STD, LTD, 401K, tuition reimbursement, paid vacation, paid holidays, and more.

If you share our passion for providing innovative solutions to complex challenges, we want you on our team.

Roush is an EO employer Veterans/Disabled and other protected categories

If you need a reasonable accommodation for our employment application process due to disability, please contact Roush Talent Acquisition at [phone].