Facilities Administrative Coordinator

ROUSH; Livonia (MI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Job summary

Roush in Livonia, MI is seeking a Facilities Administrative Coordinator to provide frontline support for the Facilities department, handling corporate vehicle transactions, invoicing, and general administrative duties. The role focuses on data entry, reporting, and coordination with management, dealers, suppliers, and internal teams.

The ideal candidate has a high school diploma, 5 years of office experience, strong Microsoft Office skills (Outlook, Excel, Word), a valid driver's license, and

Qualifications

• Minimum 5 years of recent general office experience providing administrative support.
• Must have a valid driver's license and clean driving record.
• Strong proficiency in Microsoft Office applications, specifically Outlook, Excel, and Word.
• Ability to handle multiple assignments simultaneously.
• Strong organizational, communication, and customer service skills.
• Capability to work independently and self-manage to prioritize workload.

Responsibilities

• Interact with management, dealerships, suppliers, and Secretary of State for Corporate Vehicle Transactions.
• Record department monthly credit and expense reports and daily staff timecards.
• Enter data for purchase orders and process invoices.
• Provide assistance and/or direction for Maintenance Work Orders.
• Prepare and maintain detailed documents and spreadsheets using MS Excel.
• Complete general administrative duties including telephone calls, scanning documents and data entry.
• Be responsible for corporate graphics production including nameplates, certificates, laminated signage and framed artwork.
• Perform special projects for lease and building efforts.
• Ensure office and graphic supplies are ordered and maintained.
• Conduct an annual Vehicle Audit including entering information into a database and vehicle licenses.

Skills

Excel

Word

Outlook

Data entry

Customer service

Organizational skills

Communication

Education

High school diploma

Tools

PeopleSoft ERP

Database systems

Job description

We work alongside the best and brightest to do incredibly cool things you wouldn't believe. At Roush, you're part of building the future. Are you someone that has a passion for providing innovated solutions to complex challenges? Do you want to work someplace where creativity and new ideas are encouraged? If so, then keep reading.

We fuse technology and engineering to provide product development solutions to customers in a diverse range of industries. Widely recognized for providing engineering, testing, prototype, and manufacturing services to the transportation industry, Roush also provides significant support to the aerospace, defense and theme park industries. With over 2,400 employees in facilities throughout the United States, Europe, Asia, and South America, our unique combination of creativity and tenacity activates big ideas on a global stage.

Job Summary

The Facilities Administrative Coordinator will provide frontline contact for Roush's Facilities department as it relates to corporate vehicles, maintenance, and customer invoicing. The role will also be responsible for responding to inquiries through email or telephone calls, general administrative duties, and special projects, as needed. This position is located in Livonia, MI.

As a Facilities Administrative Coordinator, you will:

• Interact with Roush management, dealerships, suppliers, and Secretary of State for Corporate Vehicle Transactions
• Record department monthly credit and expense reports and daily staff timecards.
• Enter data in corporate software for purchase orders and process invoices.
• Provide assistance and/or direction as needed for Maintenance Work Orders.
• Prepare and maintain detailed documents and spreadsheets using MS Excel.
• Complete general administrative duties including telephone calls, scanning documents to electronic files and data entry.
• Be responsible for corporate graphics production including nameplates, certificates, laminated signage and framed artwork.
• Perform special projects for the lease and building efforts.
• Ensure office and graphic supplies are ordered and maintained.
• Conduct an annual Vehicle Audit which includes entering information into a database, managing Manufacturer plates, and vehicle licenses.

To be considered a Facilities Administrative Coordinator, you must have:

• Minimum high school diploma or equivalent.
• Minimum 5 years of recent general office experience providing administrative support and coordination, including data entry in a professional environment.
• Must have valid driver's license and clean driving record.
• Minimum 3 years of experience supporting a variety of teams and departments in a corporate environment.
• Strong proficiency in Microsoft Office applications, specifically Outlook, Excel, and Word.
• Ability to handle multiple assignments simultaneously.
• Strong organizational, communication, and customer service skills.
• Capability to work independently and self-manage to prioritize assignment and workload accordingly.

A successful candidate may also have:

• Vinyl graphics experience such as printing, lamination, framing and installing.
• Experience with PeopleSoft ERP or other enterprise resource planning (ERP) systems.
• Experience with Microsoft Access or other database systems.
• 2 or more years of experience working with outside contractors on facilities projects.
• Ability to work overtime as needed including weekends

Our full-time benefits include:

• medical, dental, vision, life insurance, earned sick time, STD, LTD, 401K, tuition reimbursement, paid vacation, paid holidays, and more.

If you share our passion for providing innovative solutions to complex challenges, we want you on our team.

Roush is an EO employer - Veterans/Disabled and other protected categories

If you need a reasonable accommodation for our employment application process due to disability, please contact Roush Talent Acquisition at [phone].