Facilities Operations Admin Pro – AI-Enhanced Records & Safety

Osseo Area Schools; Maple Grove (MN); On-site; USD 38,000 - 41,000; Full time

Benefits offered by this job

Meaningful work

Opportunities to grow professionally

A variety of benefits

Mentorship programs

Job summary

Osseo Area Schools is seeking an Administrative Professional for Facilities Operations in Maple Grove, MN. The role supports purchasing, records management, scheduling and safety programs, coordinating with vendors and district staff.

The position requires a high school diploma, strong organizational and communication skills, and the ability to handle confidential information. 1.0 FTE, 8 hours/day, 260/261 workdays per year, with competitive hourly pay.

Qualifications

• High school diploma or equivalent.
• Strong organizational, computer, recordkeeping and written and verbal communication skills.
• Ability to manage deadlines independently and handle confidential information.

Responsibilities

• Process and track department requisitions, purchase orders, invoices and vendor communications.
• Coordinate scheduling, documentation and follow-up for inspections and related vendor services.
• Support safety training administration using Vector LMS and track completion.
• Maintain records and databases for AED equipment, SDS, chemical inventories and licenses.
• Use AI tools to organize information, draft communications and improve recordkeeping workflows, while following privacy requirements.
• Organize and maintain facility and construction records, drawings and project documents.
• Assist with communications and meeting materials for Safety Committees and update emergency maps.
• Provide administrative support to Facilities leadership and site staff while handling confidential information.
• Perform other comparable duties as assigned.

Skills

Organizational skills

Written and verbal communication

Attention to deadlines

Confidential information handling

Computer proficiency

Education

High school diploma or equivalent

Tools

Vector LMS

AI-assisted productivity tools

Job description

Osseo Area Schools is seeking an Administrative Professional for Facilities Operations in Maple Grove, MN. The role supports purchasing, records management, scheduling and safety programs, coordinating with vendors and district staff.

The position requires a high school diploma, strong organizational and communication skills, and the ability to handle confidential information. 1.0 FTE, 8 hours/day, 260/261 workdays per year, with competitive hourly pay.