OAP – OEC Administrative Assistant (3-A)

Jobsitemnasa; Northern (KY); Hybride; USD 40 000 - 50 000; Plein temps

Avantages offerts par ce poste

Meaningful work

Opportunities to grow professionally

Mentorship programs

Summer opportunities

Résumé du poste

Osseo Area Schools is seeking a dedicated secretarial/clerical professional to support the site administrator and Osseo Education Center staff. You will greet visitors, answer phones, manage calendars, and handle data entry and record keeping with confidentiality and teamwork.

The role requires strong MS Office and Google Apps skills, ability to coordinate with multiple stakeholders, and adaptability to a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Extensive secretarial/clerical skills with MS Office and Google apps.
• Ability to maintain confidentiality of materials and information.
• Strong communication and team collaboration abilities.

Responsabilités

• Provide secretarial/clerical support to the administrator and staff (typing, data entry, filing, answering phones).
• Greet visitors and provide community resource information.
• Liaise between building administrator, staff, students, families, and the public.
• Coordinate services with internal and external vendors.
• Monitor attendance and schedule appointments and meetings for the administrator.
• Update handbooks and maintain asset inventory.

Connaissances

Secretarial/clerical

MS Office

Google apps

Data entry

Communication

Teamwork

Formation

High school diploma

Outils

MS Office suite

Google Workspace

Description du poste

Job ID: 5951544
Application Deadline: Posted until filled

Starting Date: Oct 12, 2026

Job Summary: To provide in-depth secretarial/clerical support to the site administrator/front office and staff of the Osseo Education Center through management of district provided resources under the direction of the site administrator.

Osseo Education Center is looking for a candidate with diverse skills who can direct and redirect students in a confident manner; possesses strong clerical and communication skills, is comfortable greeting visitors, answering phones and fielding questions. In addition, candidates must have a positive attitude, be willing to work as part of a team, and be flexible with needed assignments.

Responsibilities and tasks include:

• Provide secretarial/clerical support to the administrator and Osseo Education Center staff in the form of typing, data entry, record keeping, filing, duplication of materials, locating resources, and answering phones.
• Greet visitors and answer questions/concerns for the Osseo Education Center; provide community resource information.
• Provide support to and function as a liaison between building administrator, staff, students, families, and the general public.
• Liaison for building and district communication.
• Communicate and coordinate services with internal and external vendors.
• Monitor and implement requests for all community, school, and extra-curricular requests requiring building facilities and/or equipment.
• Arrange and monitor transportation for all community outings, employment, and volunteer placements.
• Communicate transportation needs to Transportation Department.
• Monitor site administrator calendar: arrange and schedule appointments and meetings and keep administrator updated.
• Monitor attendance line; record and communicate student absences to building staff.
• Monitor facilities and notify appropriate source of any equipment or special work arrangements necessary.
• Update and maintain handbooks and manuals.
• Assist in keeping physical asset & key inventory.
• Other clerical duties as assigned.

Minimum qualifications include:

• High school graduate or equivalent required.

Knowledge, skills, and abilities include:

• Extensive secretarial/clerical skills, including MS office software (i.e., MS Excel, MS Word, MS PowerPoint, MS Outlook), Google applications and database maintenance.
• Extensive skills in developing and maintaining record systems.
• Knowledge of district policies as they affect the general operation of the building.
• Ability to maintain confidentiality of the materials and information disseminated daily.
• Ability to work in a fast-paced and rapidly changing work environment.
• Ability to communicate effectively with diverse groups.
• Ability to carry out job responsibilities independently, possess effective time management and organizational skills.
• Knowledge of district policies and procedures.

Preferred qualifications include:

• Prefer additional educationand experience in an office environment.
• Bargaining unit: Osseo Administrative Professionals (OAP)

Salary: View salary grid on the respective bargaining unit listed above, accessible via our Employee Contracts page

Work schedule:8 hrs/day, 212days per year

Desired start date: 10/12/26

Osseo Area Schools offers:

• Meaningful and impactful work
• Opportunities to grow professionally
• A variety of benefits
• Mentorship programs for teachers and educational support professionals
• Summer opportunities
• and more!

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference:

If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation:

If you have a disability that requires an accommodation during the selection process, please email Human Resources at [e-mail] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.