OAP - Facilities Operations Administrative Professional (4-B)

Osseo Area Schools; Maple Grove (MN); On-site; USD 38,000 - 41,000; Full time

Benefits offered by this job

Meaningful work

Opportunities to grow professionally

A variety of benefits

Mentorship programs

Job summary

Osseo Area Schools is seeking an Administrative Professional for Facilities Operations in Maple Grove, MN. The role supports purchasing, records management, scheduling and safety programs, coordinating with vendors and district staff.

The position requires a high school diploma, strong organizational and communication skills, and the ability to handle confidential information. 1.0 FTE, 8 hours/day, 260/261 workdays per year, with competitive hourly pay.

Qualifications

• High school diploma or equivalent.
• Strong organizational, computer, recordkeeping and written and verbal communication skills.
• Ability to manage deadlines independently and handle confidential information.

Responsibilities

• Process and track department requisitions, purchase orders, invoices and vendor communications.
• Coordinate scheduling, documentation and follow-up for inspections and related vendor services.
• Support safety training administration using Vector LMS and track completion.
• Maintain records and databases for AED equipment, SDS, chemical inventories and licenses.
• Use AI tools to organize information, draft communications and improve recordkeeping workflows, while following privacy requirements.
• Organize and maintain facility and construction records, drawings and project documents.
• Assist with communications and meeting materials for Safety Committees and update emergency maps.
• Provide administrative support to Facilities leadership and site staff while handling confidential information.
• Perform other comparable duties as assigned.

Skills

Organizational skills

Written and verbal communication

Attention to deadlines

Confidential information handling

Computer proficiency

Education

High school diploma or equivalent

Tools

Vector LMS

AI-assisted productivity tools

Job description

OAP - Facilities Operations Administrative Professional (4-B)

Osseo Ind School District 279 Educational Service Center - Maple Grove, Minnesota Open in Google Maps

Job Description

Job Summary: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized administrative, purchasing, records-management and scheduling support to Facilities Operations and assigned Health & Safety programs.

This position maintains accurate information, coordinates with district staff and outside vendors, and helps ensure that facilities, safety and construction documentation is organized and available when needed.

Responsibilities and tasks include:

Process and track department requisitions, purchase orders, invoices, purchasing records and vendor communications.

Coordinate scheduling, documentation and follow-up for routine building and life-safety inspections, environmental testing and related vendor services.

Support employee safety training administration through Vector LMS, including assigning courses, maintaining training records and tracking completion.

Maintain records and databases for AED equipment, Safety Data Sheets, chemical inventories, environmental testing, licenses, certifications and other compliance programs.

Use district-approved artificial intelligence (AI) tools to assist with administrative tasks, such as organizing information, drafting routine communications, summarizing non-confidential documents, and improving recordkeeping workflows; verify accuracy and follow district data privacy and security requirements.

Organize, upload and maintain digital facility and construction records, including drawings, blueprints, specifications, submittals, warranties and project closeout documents.

Assist with communications, records and meeting materials for district and site Safety Committees, and coordinate updates to building and emergency maps.

Provide administrative support to Facilities leadership, building operations staff and Health & Safety personnel while managing multiple priorities and confidential information.

Perform other comparable duties as assigned.

High school diploma or equivalent.

Strong organizational, computer, recordkeeping and written and verbal communication skills.

Ability to manage deadlines independently, maintain accurate records and handle confidential information appropriately.

Proficiency with standard office software, spreadsheets and electronic filing systems, with the ability to learn district software.

Preferred qualifications include:

Experience with purchasing, accounts payable, vendor scheduling or administrative support in a school district or similar organization.

Experience using AI-assisted productivity tools responsibly to improve administrative efficiency, accuracy and information organization.

Experience maintaining training/compliance databases, technical documents, facility records or construction project files.

Salary : Classification 4-B - $27.36–$29.81 per hour; View salary grid on the respective bargaining unit listed above, accessible via our Employee Contracts page

Work Schedule: 1.0 FTE; 8 hours/day; 260/261 workdays per year (12-month position)

Department: Facilities Operations

Reports To: Assistant Director of Facilities Operations

Desired Start Date:12/1/2026

Osseo Area Schools Offers:

• Meaningful and impactful work
• Opportunities to grow professionally
• A variety of benefits
• Mentorship programs for teachers and educational support professionals
• and more!

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [e-mail] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case‑by‑case basis.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Contact HR or the Site with any questions regarding the position
• Email: [e-mail]