Strategic Administrative Operations Analyst

University of California, Irvine; Irvine (CA); On-site; USD 45,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Retirement savings plans

Employee discounts

Job summary

University of California, Irvine seeks an Administrative Operations Analyst within the EECS Department to support the Chair and CAO with high-level administrative analysis, calendaring, scheduling, and project coordination.

The role covers budget assistance, procurement, space and equipment management, and confidential communications with students, staff, and faculty, enabling efficient department operations and strategic initiatives.

Qualifications

• Ability to use sound judgment in responding to issues.
• Strong communication and interpersonal skills with a diverse population.
• Solid organizational skills and ability to multi-task within demanding timeframes.
• Demonstrated attention to detail in administrative work and event logistics.
• Provide quality customer service to internal and external stakeholders through timely communication.

Responsibilities

• Coordinate administrative support for the Chair and CAO with calendaring and scheduling.
• Support department operations including space, equipment, procurement, and reimbursement needs.
• Assist with accreditation requirements, meetings, and planning communications.
• Provide high-level administrative and analytical support, event coordination, and budgeting analyses.
• Collaborate independently and in a team to advance department goals and projects.

Skills

Strong communication skills

Interpersonal skills

Organizational skills

Attention to detail

Discretion & confidentiality

Independent and team collaboration

Problem solving

Customer service orientation

Education

Bachelor's degree or equivalent experience

Tools

Google Suite

Zoom

DocuSign

Microsoft Office

SharePoint

Adobe Acrobat

KFS

UCPath

ZotPortal

Job description

University of California, Irvine seeks an Administrative Operations Analyst within the EECS Department to support the Chair and CAO with high-level administrative analysis, calendaring, scheduling, and project coordination.

The role covers budget assistance, procurement, space and equipment management, and confidential communications with students, staff, and faculty, enabling efficient department operations and strategic initiatives.