Facilities Operations Admin Assistant (Nonprofit)

Transitional Services for New York, Inc.; New York (NY); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Benefits/PTO/vacation

Job summary

Transitional Services for New York, Inc. (TSINY) seeks an Administrative Assistant in Jamaica, NY to provide essential clerical support to Facilities Operations and Development. The role involves processing invoices, maintaining records, and ensuring timely registration and reporting.

Strong MS Office skills and excellent communication are required to handle multiple tasks in a nonprofit setting. The position is full-time with salary around $35,000 per year, plus benefits.

Qualifications

• A Bachelor's degree and one year of relevant experience.
• Or an Associate degree or 60 semester credits with three years of relevant experience.
• Prior office/administration experience and strong organizational skills are required.
• Excellent oral and written communication skills are required.
• Strong interpersonal skills are required.
• Ability to work under pressure while juggling multiple tasks.
• Ability to work independently or as a team member.
• Proficiency in MS Office applications, including Excel and Word.

Responsibilities

• Provide administrative and clerical support to Facilities Operations and Development staff.
• Review invoices and classify as building or program expenses per criteria.
• Check NYC records for unpaid bills and violations at designated properties.
• Maintain logs of utility bills and NYC charges and share monthly with staff.
• Track registrations due annually and notify staff two months prior.
• Establish and maintain computer files related to these functions.
• Assume other duties as assigned by Facilities Operations and Development staff.
• Sit/stand as needed, with or without accommodation; occasional on-site walking.
• Follow Disaster Preparedness Plan during declared disasters.

Skills

Oral and written communication

Interpersonal skills

Organizational skills

Work under pressure

Independent & team work

MS Office proficiency

Education

Bachelor's degree + 1 year experience

Associate degree or 60 credits + 3 years

Job description

Transitional Services for New York, Inc. (TSINY) seeks an Administrative Assistant in Jamaica, NY to provide essential clerical support to Facilities Operations and Development. The role involves processing invoices, maintaining records, and ensuring timely registration and reporting.

Strong MS Office skills and excellent communication are required to handle multiple tasks in a nonprofit setting. The position is full-time with salary around $35,000 per year, plus benefits.