Administrative Assistant — Facilities Operations & Records

Transitional Services For New York Inc; New York (NY); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Benefits/PTO/Vacation

Job summary

Transitional Services for New York, Inc. in Jamaica, NY is seeking an Administrative Assistant to provide administrative support to the Facilities Operations and Development staff.

The role requires strong organizational, communication, and MS Office skills, and the ability to manage multiple tasks with minimal supervision. The position offers a full-time schedule with a salary of $35,000 per year, plus benefits.

Qualifications

• A Bachelor’s degree with one year of relevant experience or an Associate degree with three years of experience.
• Strong written and verbal communication, and excellent organizational skills are required.
• Proficiency in MS Office applications (Word, Excel) is essential.

Responsibilities

• Provide general administrative support to staff in Facilities Operations and Development.
• Review invoices and track building vs. program expenses per directives.
• Monitor NY records, unpaid bills, and violations for designated properties.
• Maintain logs for utilities and registrations and report monthly to staff.
• Create and organize computer files related to the above tasks.
• Perform other duties as assigned by Facilities Operations and Development staff.

Skills

Communication skills

Interpersonal skills

Multi-tasking under pressure

Teamwork & independence

MS Office proficiency

Education

Bachelor’s degree + 1 year experience

Associate degree or 60 credits + 3 years experience

Tools

MS Office Suite

Job description

Transitional Services for New York, Inc. in Jamaica, NY is seeking an Administrative Assistant to provide administrative support to the Facilities Operations and Development staff.

The role requires strong organizational, communication, and MS Office skills, and the ability to manage multiple tasks with minimal supervision. The position offers a full-time schedule with a salary of $35,000 per year, plus benefits.