Facilities Operations & Admin Assistant

Essential Utilities, Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 52,000; Full time

Job summary

Essential Utilities, Inc. seeks a Facilities Administrative Assistant reporting to the Manager of Facilities and Security. You will handle mail services, coord daily operations, and support the facilities team across the North Shore locations.

You will manage invoices, purchase orders in SAP, maintain records, and assist with security tasks including access control and surveillance reporting. A strong admin background in a fast-paced environment is required.

Qualifications

• High school diploma required (BA/BS degree preferred).
• 2-3 years of related experience as an Administrative Assistant in a fast-paced environment.

Responsibilities

• Manage mail services and coordinate daily operations.
• Inspect, monitor, and report on janitorial services; maintain records across facilities.
• Act as facilities contact during activities and events.
• Handle administrative duties including tracking expenses and recording project specs.
• Support access control policies by creating reports, badges, and terminating access.
• Maintain video surveillance program and ensure proper operation of cameras.
• Coordinate processing of departmental invoices and submit to Accounts Payable.
• Generate purchase orders using the SAP system.
• Maintain service/maintenance reports for assets.
• Organize department files and records.
• Timely resolve facilities-related trouble calls and coordinate contractor work.
• Prepare monthly operational reports using SAP and Excel.
• Provide clerical support including mail delivery and correspondence.

Skills

Microsoft Office

Customer service

Communication

Multi-tasking

Team player

Education

High school diploma

BA/BS degree preferred

Tools

SAP

Job description

Essential Utilities, Inc. seeks a Facilities Administrative Assistant reporting to the Manager of Facilities and Security. You will handle mail services, coord daily operations, and support the facilities team across the North Shore locations.

You will manage invoices, purchase orders in SAP, maintain records, and assist with security tasks including access control and surveillance reporting. A strong admin background in a fast-paced environment is required.