Facilities Admin & Community Events Coordinator

Aqua, Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

Essential Utilities, Inc., operating as Aqua, Peoples and Delta brands, is seeking a Facilities Administrative Assistant reporting to the Manager of Facilities and Security. This role supports administrative functions across multiple applications, handles inquiries from contractors, public officials, and customers, and assists with financial admin tasks.

The ideal candidate will have a high school diploma, at least three years of administrative experience, strong Microsoft Office skills, and

Qualifications

• High School graduate or GED.
• A minimum of three years administrative and/or technical experience.

Responsibilities

• Perform administrative tasks using multiple applications and software programs.
• Resolve issues/complaints from contractors, public officials, customers and other callers.
• Process invoices and perform financial administrative activities including funding projects and vendor inquiries.
• Answer calls, forward messages and arrange follow-ups for supervisors/managers.
• Prepare and distribute letters, policies, meeting minutes, reports and spreadsheets.
• Compile data into financial, operational and compliance reports.
• Sort mail and packages; organize and maintain division files and records.
• Coordinate events, meetings and trainings; engage with local government and community organizations.

Skills

Microsoft Office

Customer service

Verbal communication

Written communication

Team work

Multi-tasking

Attention to detail

Education

High School diploma or GED

Tools

MS Office

Office software

Job description

Essential Utilities, Inc., operating as Aqua, Peoples and Delta brands, is seeking a Facilities Administrative Assistant reporting to the Manager of Facilities and Security. This role supports administrative functions across multiple applications, handles inquiries from contractors, public officials, and customers, and assists with financial admin tasks.

The ideal candidate will have a high school diploma, at least three years of administrative experience, strong Microsoft Office skills, and