Facilities & Office Operations Specialist

Medical University of South Carolina; Orleans Estates (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

The Medical University of South Carolina Foundation is seeking an Administration and Facilities Coordinator to support day-to-day office operations, procurement, facilities, and property activities. You will collaborate with internal departments, property managers, contractors, and vendors to keep workplaces organized, functional, and welcoming for employees, visitors, and events.

Responsibilities span office operations, facilities and property management, administrative support, and workplace

Qualifications

• Bachelor's degree (or equivalent) and 1–3 years of related experience, or a high school diploma (or equivalent) and 5 years of related professional experience.
• Strong organizational, follow-through, customer service, and problem-solving skills.
• Ability to work independently within established procedures while collaborating effectively with multiple stakeholders.
• Attention to detail and commitment to complete, accurate, and audit-ready documentation.
• Ability to manage changing priorities and respond professionally to time-sensitive operational needs.

Responsibilities

• Office Operations & Procurement 35%: Coordinate procurement of office supplies, furniture, equipment, and services; maintain inventory; coordinate mail, deliveries, and inquiries; ensure conference room readiness and visitor support; maintain purchasing documents; coordinate routine vendors and service needs.
• Facilities & Property Operations 35%: Manage Foundation-owned/leased properties; coordinate maintenance, repairs, housekeeping, HVAC, security, and other services; track service requests; conduct property walkthroughs; manage keys/badges/access; coordinate residential properties’ operations.
• Administrative & Departmental support 20%: Maintain operational records; backup support for contract routing/tracking; assist with insurance/compliance; provide HR backup support; assist with team projects.
• Workplace Planning & Logistics 10%: Coordinate workspace and seating, moves, parking, and space records; support utilization planning.

Skills

Office operations

Facilities coordination

Vendor management

Problem solving

Organization

Education

Bachelor's degree

Job description

The Medical University of South Carolina Foundation is seeking an Administration and Facilities Coordinator to support day-to-day office operations, procurement, facilities, and property activities. You will collaborate with internal departments, property managers, contractors, and vendors to keep workplaces organized, functional, and welcoming for employees, visitors, and events.

Responsibilities span office operations, facilities and property management, administrative support, and workplace