Facilities & Office Operations Manager

Socket.dev; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Phoenix American Companies in Miami, FL seeks an experienced Office Manager with a strong background in property maintenance. The ideal candidate will oversee daily office operations and coordinate maintenance tasks for commercial or residential properties, ensuring issues are managed efficiently and professionally.

This role requires excellent organizational skills, attention to detail, and the ability to manage vendor relations, supervise staff, and support HR or finance functions as needed.

Qualifications

• 2+ years of experience in a property management or maintenance coordination role.
• 2+ years in an office manager role.
• Proven experience in office management or administrative support.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficiency with MS Office
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee daily office operations, including supplies, vendor relations, filing systems, and general administration.
• Facilities & Mailroom Supervision; Manage, coach and support Mail/Salesclerk; serve as main liaison for office logistics.
• Coordinate repairs, maintenance requests, and facility upkeep; liaise with contractors and property management teams.
• Prepare reports on office and property-related activities and costs; track maintenance budgets and office expenditures.

Skills

Office management

MS Office

Communication

Organization

Tools

Property management systems

Job description

Phoenix American Companies in Miami, FL seeks an experienced Office Manager with a strong background in property maintenance. The ideal candidate will oversee daily office operations and coordinate maintenance tasks for commercial or residential properties, ensuring issues are managed efficiently and professionally.

This role requires excellent organizational skills, attention to detail, and the ability to manage vendor relations, supervise staff, and support HR or finance functions as needed.