Office Manager

ARCA WORLD WIDE INC; Miami (FL); On-site; USD 65,000 - 79,000; Full time

Job summary

ARCA WORLD WIDE INC in Miami, FL is seeking an experienced Office Manager to oversee facilities, general services, and vendor management for our South Florida operations.

The role focuses on managing multiple locations, coordinating maintenance, negotiating contracts, and controlling operating budgets while driving cost savings and ensuring compliance with SLAs.

Qualifications

• 3+ years of facilities, operations, or related management experience.
• Experience with warehouse, distribution center, or multi-site operations preferred.
• Strong vendor negotiation and contract-management experience.
• Experience managing operating budgets and cost control.
• English required; Spanish strongly preferred.
• CFM/FMP certification is a plus.

Responsibilities

• Oversee facilities operations across three locations.
• Manage preventive and corrective maintenance.
• Coordinate vendor management, contracts, and bidding.
• Handle indirect purchasing and operating supplies.
• Manage lease-related operational matters and landlord relationships.
• Monitor budgets and cost controls.
• Support insurance administration and renewals.
• Ensure contract, renewal, and compliance documentation.

Skills

Vendor negotiation

Contract management

Advanced Excel

Organizational skills

Analytical skills

Problem solving

English

Spanish

Education

CFM/FMP certification

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Manager

Miami, FL, US

2 days ago Requisition ID: 1024

Salary Range: $72,000.00 To $72,000.00 Annually

We are seeking a hands-on office Manager to oversee facilities, general services, vendor management, contracts, and indirect procurement across our South Florida operations.

Key Responsibilities

• Manage facilities operations across three locations.
• Oversee preventive and corrective maintenance.
• Manage HVAC, electrical, plumbing, cleaning, security, waste, utilities, and other facility services.
• Manage vendors, negotiate contracts, and conduct competitive bidding.
• Manage indirect purchasing and operating supplies.
• Identify cost savings and cost avoidance opportunities.
• Coordinate company fleet administration.
• Manage lease-related operational matters and landlord relationships.
• Support operational insurance administration and renewals.
• Prepare and control Facilities and General Services budgets.
• Monitor vendor SLAs and contract compliance.
• Maintain contract, renewal, maintenance, and compliance documentation.

Qualifications

• 3+ years of relevant facilities, operations, or related management experience.
• Experience managing a warehouse, distribution center, showroom, retail environment, or multi-site operation strongly preferred.
• Strong vendor negotiation and contract-management experience.
• Experience managing operating budgets and controlling costs.
• Strong organizational, analytical, and problem-solving capabilities.
• Advanced Excel skills preferred.
• English required; Spanish strongly preferred.
• CFM/FMP certification is a plus.

We are looking for a manager who combines hands-on execution with strong financial discipline and is comfortable personally driving operational issues through completion.