Assistant COMMERCIAL Property Manager - Phoenix, AZ

1st Commercial Realty Group Inc; Phoenix (AZ); On-site; USD 39,950 - 41,328; Part time

Job summary

A property management company in Phoenix seeks an Assistant Commercial Property Manager to support the Property Manager with overall operations. The role involves coordinating maintenance, managing vendor contracts, assisting rent collections, and preparing reports. Ideal candidates will have strong organizational skills and customer service experience, alongside a high school diploma or Bachelor’s degree. Proficiency in MS Word, Excel, and property management software is preferred. This position requires a valid driver's license and may involve up to 25% travel.

Qualifications

• Ability to obtain a real estate license is necessary.
• Valid driver license and insurance needed.

Responsibilities

• Assist in coordination of maintenance and necessary services.
• Assist in rent collections and prepare late notices.
• Conduct routine property inspections.
• Act as liaison between Property Manager and tenants.
• Assist with preparation of monthly reports as requested.

Skills

Strong customer service/tenant relations skills

Strong organizational skills

Strong communication skills (oral and written)

Attention to detail and accuracy

Ability to prioritize workload

Education

High school diploma required; Bachelor’s degree preferred

Tools

MS Word

Excel

Property management software experience

Job description

Assistant COMMERCIAL Property Manager - Phoenix, AZ

1st Commercial Realty Group Inc.

Hourly: $29.00/hr - $30.00/hr

Location: Phoenix, AZ

Overview

The Assistant Property Manager is responsible for assisting the Property Manager in the overall operations of the property. Primary duties include ensuring efficient operations through overseeing vendor contracts and maintenance, lease administration, delinquency follow up, invoice approvals, and assisting in the preparation of monthly reports.

The ideal candidate having previous experience with a commercial property management company would be a team player with a strong value for providing exceptional customer service, balanced with a broad administrative foundation, keen eye for details, well organized, consistently meets deadlines, and enjoys handling multiple projects at one time.

Responsibilities

• Assist in coordination of maintenance and necessary services and follow up to ensure timely completion
• Assist in solicitation and preparation of vendor bids and contracts. Monitor vendor performance and recommend modifications
• Assist in rent collections, including following up on delinquencies, preparation of late notices, and assessment of late fees. Track late payments and 3-Day Notices
• Verify and code vendor invoices for payment
• Conduct routine property inspections
• Act as liaison between the Property Manager and tenants when the Property Manager is not available
• Receive and take action on all complaints and services from tenants at assigned properties
• Assist with preparation of annual budgets and CAM reconciliations
• Assist in the preparation of monthly reports as requested
• Assist Property Manager in coordination of tenant construction to ensure all rules and regulations are met and payments are processed with proper documentation if applicable
• Assist with a wide variety of special projects associated with renovation and remodeling of tenant spaces, particularly with respect to new tenant move-ins and coordinate with tenants as necessary
• Prepare lease abstracts for approval by Property Manager and Senior Property Manager
• Coordinate marketing efforts as needed
• Other duties as assigned
• Up to 25% travel

Qualifications

• High school diploma required; Bachelor’s degree preferred
• Proficiency in MS Word and Excel; property management software experience a strong plus
• Basic understanding of commercial leases
• Strong organizational skills
• Ability to prioritize workload
• Strong customer service/tenant relations skills
• Strong communication skills (oral and written)
• Attention to detail and accuracy
• Ability to obtain a real estate license
• Valid driver license and insurance