Facilities & Office Operations Coordinator

Castelion; Torrance (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Equity

4 weeks PTO and company holidays

Health benefits

Parental leave

Fitness stipend

EV charging

Catered meals

Job summary

Castelion in Torrance, CA is seeking a proactive Facilities Coordinator to support daily operations and create a safe, welcoming workplace for employees and visitors.

You will manage vendor relationships, coordinate events and catering, assist with onboarding, and ensure office spaces, supplies, and security procedures are maintained to the highest standards.

This is a full-time role in a fast-growing company where organization, communication, and a service mindset are essential for success.

Qualifications

• 4+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or related field
• Strong organizational and time management skills, with ability to prioritize multiple tasks
• Excellent customer service and communication skills
• Experience coordinating vendors and workplace services
• Proficiency in Microsoft Office and Google Workspace
• Ability to work independently in a fast-paced, high-growth environment

Responsibilities

• Maintain the daily readiness and appearance of office spaces, conference rooms, kitchens, and common areas
• Conduct routine workplace walkthroughs to identify issues and ensure standards are maintained
• Manage incoming workplace requests and ensure timely resolution or escalation
• Submit and track facilities tickets, coordinating with service teams for timely resolution
• Maintain office supply inventory and coordinate replenishment
• Assist with new hire onboarding including setting up workstations and orientation logistics
• Support employee engagement activities and internal programs
• Coordinate relationships with workplace service vendors (coffee, supplies, etc.) and monitor performance
• Plan and coordinate catering for small meetings and events, including setup and cleanup
• Coordinate meeting room setups and logistics for internal meetings
• Support executive visits, recruiting events, and customer visits
• Maintain workplace documentation, inventories, and standard operating procedures
• Participate in special projects and continuous improvement initiatives

Skills

Organizational skills

Time management

Customer service

Communication

Vendor coordination

Office software

Tools

Microsoft Office

Google Workspace

JIRA

Job description

Castelion in Torrance, CA is seeking a proactive Facilities Coordinator to support daily operations and create a safe, welcoming workplace for employees and visitors.

You will manage vendor relationships, coordinate events and catering, assist with onboarding, and ensure office spaces, supplies, and security procedures are maintained to the highest standards.

This is a full-time role in a fast-growing company where organization, communication, and a service mindset are essential for success.