Facilities Coordinator: Drive Smooth, Safe Office Operations

Castelion; Torrance (CA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Job summary

Castelion in Torrance, CA, is seeking a proactive Facilities Coordinator to support daily operations, maintain a safe and welcoming workplace, and manage key vendors.

You will handle office readiness, onboarding logistics, catering for meetings, and event support in a fast-growing environment. The role requires strong organization, superb communication, and the ability to work independently.

Qualifications

• 4+ years in workplace operations or related field.
• Strong organizational and time management skills.
• Excellent customer service and communication.
• Experience coordinating vendors and services.
• Proficiency in MS Office and Google Workspace.
• Ability to work independently in fast-paced environment.

Responsibilities

• Maintain the daily readiness and appearance of office spaces, conference rooms, kitchens, and common areas.
• Manage incoming workplace requests and ensure timely resolution or escalation.
• Submit and track Facilities tickets, coordinating with service teams to ensure timely resolution.
• Maintain office supply inventory and coordinate replenishment, including ordering business cards and other operational materials.
• Assist with new hire onboarding by preparing workstations, welcome materials, and office orientation logistics.
• Support employee engagement activities, celebrations, and internal workplace programs.
• Support day-to-day relationships with workplace service vendors, including coffee and beverage services, office supply vendors, and other recurring operational partners.
• Monitor vendor performance, service quality, inventory levels, and adherence to service schedules, escalating issues as needed.
• Support the planning and coordination of catering for small meetings and routine office events, including ordering, delivery coordination, setup, and cleanup.
• Coordinate meeting room setups, catering, and workplace logistics for internal meetings.
• Support workplace logistics for executive visits, recruiting events, customer visits, and employee engagement activities.
• Support the maintenance of workplace documentation, inventory records, and standard operating procedures.
• Support special workplace projects and continuous improvement initiatives.

Skills

Office operations

Vendor coordination

Customer service

Microsoft Office

Google Workspace

Independent worker

Tools

JIRA

Job description

Castelion in Torrance, CA, is seeking a proactive Facilities Coordinator to support daily operations, maintain a safe and welcoming workplace, and manage key vendors.

You will handle office readiness, onboarding logistics, catering for meetings, and event support in a fast-growing environment. The role requires strong organization, superb communication, and the ability to work independently.