Facilities Coordinator

Intercontinental Exchange (ICE); Jacksonville (FL); On-site; USD 38,000 - 56,000; Full time

Job summary

Intercontinental Exchange, Inc. seeks a highly organized facilities support team member for our Jacksonville facility. The role is fast paced, administratively intensive, and requires precision and reliability to handle multiple tasks and projects with minimal supervision.

The ideal candidate will maintain the office environment, manage supplies, coordinate vendor visits and service calls, and assist with moves and mail distribution, while ensuring a positive, service-focused approach."

Qualifications

• 2+ years of facilities work experience.
• Excellent communication and negotiating skills.
• Knowledge of Microsoft Word, Excel and Outlook Express.
• Organized and able to multi-task.
• Able to work independently and complete necessary tasks without consistent supervision.
• Outgoing personality with a positive “can do” attitude.
• Excellent service mentality.
• Ability to work weekends when necessary.
• Open to new duties, responsibilities and change.
• Physical ability.

Responsibilities

• Daily restocking of office and kitchen supplies.
• Daily walk through of office space to maintain the appearance of the office.
• Address facility related employee requests and concerns.
• Track inventory and coordinate delivery of office and kitchen supplies.
• Create purchase orders for supplies.
• Place orders and obtain proper approval for vendor orders.
• Set up food/drinks/refreshments for meetings.
• Clean up food/drinks/refreshments for meetings.
• Maintain and cultivate a working relationship with the building landlord.
• Maintenance of office equipment; light repair.
• Placing and logging service calls.
• Escorting and supervising vendors/repair techs while on the premises.
• Facilitate all internal moves and set up of new hires (supplies, etc.).
• Sorting and distribution of incoming mail and packages.

Skills

Facilities

Communication

Word

Excel

Outlook

Organization

Multitasking

Independence

Customer service

Weekend availability

Adaptability

Physical ability

Job description

Job Purpose

Intercontinental Exchange is looking for a highly organized and detail oriented team member to support our Jacksonville facility for our rapidly growing organization. This position will be fast paced and administratively intensive. The ideal candidate will be naturally precise in regards to detail and consistency, have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.

Responsibilities

• Daily restocking of office and kitchen supplies
• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and kitchen supplies
• Create purchase orders for supplies
• Place orders and obtain proper approval for vendor orders
• Set up food/drinks/refreshments for meetings
• Clean up food/drinks/refreshments for meetings
• Maintain and cultivate a working relationship with the building landlord
• Maintenance of office equipment
• Light repair
• Placing and logging service calls
• Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail and packages

Knowledge and Experience

• 2+ years of facilities work experience
• Excellent communication and negotiating skills
• Knowledge of Microsoft Word, Excel and Outlook Express
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive "can do" attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities and change
• Physical ability

#LI-HR #LI-ONSITE

Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.