Facilities Coordinator

ICE Clear Europe Limited; Jacksonville, Northern (FL, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Intercontinental Exchange seeks a detail-oriented Facilities Coordinator to support the Jacksonville office. You will manage daily supply restocking, office upkeep, and vendor interactions, ensuring a smooth, professional work environment.

The role requires 2+ years of facilities experience, strong communication, and the ability to handle multiple tasks independently. Weekend work may be required in peak periods. Equal opportunity employer.

Qualifications

• 2+ years of facilities work experience.
• Excellent communication and negotiating skills.
• Able to multi-task and work independently.

Responsibilities

• Daily restocking of office and kitchen supplies.
• Walk through office to maintain appearance and order.
• Address facility-related employee requests and concerns.
• Track inventory and coordinate delivery of supplies.
• Create purchase orders and obtain approvals.
• Set up and clean up food/drinks for meetings.
• Maintain relationship with building landlord and vendors.
• Assist with internal moves and new hire setup.
• Distribute incoming mail and packages.

Skills

Facilities experience

Communication skills

Negotiation skills

Tools

Microsoft Word

Excel

Outlook Express

Job description

Overview

Intercontinental Exchange is looking for a highly organized and detail oriented team member to support our Jacksonville facility for our rapidly growing organization. This position will be fast paced and administratively intensive. The ideal candidate will be naturally precise in regards to detail and consistency, have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.

Responsibilities

• Daily restocking of office and kitchen supplies
• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and kitchen supplies
• Create purchase orders for supplies
• Place orders and obtain proper approval for vendor orders
• Set up food/drinks/refreshments for meetings
• Clean up food/drinks/refreshments for meetings
• Maintain and cultivate a working relationship with the building landlord
• Maintenance of office equipment
  • Light repair
  • Placing and logging service calls
  • Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail and packages

Knowledge and Experience

• 2+ years of facilities work experience
• Excellent communication and negotiating skills
• Knowledge of Microsoft Word, Excel and Outlook Express
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive “can do” attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities and change
• Physical ability

Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.