Facilities & Office Operations Assistant

Miami-Dade Bar; San Francisco (CA); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Overtime eligibility

Discretionary annual bonus

Job summary

Arnold & Porter in San Francisco is seeking a Facilities Assistant to join its office, providing facilities, clerical, and administrative support with a high level of customer service to attorneys, staff, and visitors. This on-site role oversees conference services, office supplies, mail and shipping, office moves, and general maintenance.

You will cover daily reception from 4:30 p.m. to 6:00 p.m., assist with moves and setups, and coordinate with the Director of Administration on events.

Qualifications

• High school diploma required.
• Minimum of two years of office experience, including prior facilities and reception experience.
• Prior law firm experience preferred.
• Ability to lift up to 75 pounds and move furniture and other heavy items.
• Operate general office equipment and perform basic maintenance repairs.
• Proficiency with Windows and Microsoft Office.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills.
• Ability to interact with all levels of the firm with tact, diplomacy, and professionalism.
• Sound judgment and discretion handling confidential materials.
• Ability to work independently, take initiative, and adapt to changing assignments.
• Attention to detail in a fast-paced environment.
• Reliability and commitment to responsive customer service.
• Availability for alternate shifts and overtime as needed.

Responsibilities

• Maintain conference services: set up rooms, catering, and storage of equipment.
• Order office supplies and manage toner program.
• Sort, collect, and deliver mail; assist with shipping/receiving and tracking.
• Coordinate office moves, packing, and setup for new hires or transfers.
• Prepare offices/workspaces for visitors and maintain storage areas.
• Provide daily reception coverage 4:30 p.m.–6:00 p.m. and during breaks.
• Greet visitors, answer calls, and reserve conference rooms.
• Order meals for events as requested by administration.

Skills

Customer service

Communication

Organization

Time management

Detail oriented

Independent work

Professionalism

Education

High school diploma

Tools

Windows OS

Microsoft Office

Job description

Arnold & Porter in San Francisco is seeking a Facilities Assistant to join its office, providing facilities, clerical, and administrative support with a high level of customer service to attorneys, staff, and visitors. This on-site role oversees conference services, office supplies, mail and shipping, office moves, and general maintenance.

You will cover daily reception from 4:30 p.m. to 6:00 p.m., assist with moves and setups, and coordinate with the Director of Administration on events.