Facilities & Office Services Specialist

Siana Law; San Francisco (CA); Hybrid; USD 52,000 - 65,000; Full time

Job summary

Arnold & Porter, in San Francisco, is seeking a Facilities Assistant to join its office on site Monday through Friday. The role provides facilities, clerical, and administrative support while delivering a high level of customer service to attorneys, staff, and visitors.

You will support conference services, office moves, mail, shipping, and general maintenance, with daily reception coverage in the late afternoon.

Qualifications

• High school diploma required.
• Minimum of two years of office experience, facilities and reception preferred.
• Prior law firm experience preferred.
• Ability to lift up to 75 pounds and move heavy items.
• Proficiency with Windows and Microsoft Office.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication; professional interaction.
• Ability to work independently and adapt to changing assignments.

Responsibilities

• Maintain conference services, room reservations, and catering support.
• Order office supplies, manage mail, shipping, and toner program.
• Assist with internal moves, storage, and maintenance; prep spaces for new hires.
• Provide daily reception coverage and greet visitors, route calls, and schedule rooms.
• Assist with meals for events as requested by Administration.

Skills

Customer service

Communication

Organization

Time management

Adaptability

Education

High school diploma

Tools

Microsoft Office

Windows OS

Job description

Arnold & Porter, in San Francisco, is seeking a Facilities Assistant to join its office on site Monday through Friday. The role provides facilities, clerical, and administrative support while delivering a high level of customer service to attorneys, staff, and visitors.

You will support conference services, office moves, mail, shipping, and general maintenance, with daily reception coverage in the late afternoon.