Facilities & Reception Specialist (SF Office)

McPhail Sanchez, LLC; San Francisco (CA); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Overtime eligible

Discretionary bonus

Job summary

Arnold & Porter in San Francisco is seeking a Facilities Assistant to join on site Monday through Friday. The role provides facilities, clerical, and administrative support while delivering high-level customer service to attorneys, staff, and visitors.

Responsibilities include conference services, mail, moves, and general maintenance. The anticipated base salary ranges from $52,243 to $65,000, with potential discretionary bonuses and overtime eligibility.

Qualifications

• High school diploma required.
• Minimum of two years of office experience, including facilities and reception.
• Prior law firm experience preferred.
• Ability to lift up to 75 pounds and move furniture and other heavy items.
• Basic proficiency with Windows operating systems and Microsoft Office.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills.
• Ability to interact effectively with all levels of the firm using tact, diplomacy, and professionalism.
• Sound judgment and discretion when handling confidential and sensitive materials.
• Ability to work independently, take initiative, and adapt to changing assignments.

Responsibilities

• Maintain clean, organized kitchens and pantries and order supplies.
• Coordinate conference room reservations and assist with setups and catering.
• Assist with moving furniture and storing equipment after meetings.
• Order office supplies and manage the toner program.
• Sort, collect, and deliver mail; manage shipping and packages.
• Process outgoing mail and visit post office as needed.
• Assist with internal moves and prepare offices for new hires and visitors.
• Provide daily reception coverage and greet visitors.
• Answer and route phone calls; reserve conference rooms.
• Order meals for events and escort vendors as needed.

Skills

Customer service

Organization

Time management

Communication

Professionalism

Discretion

Independence

Attention to detail

Adaptability

Reliability

Education

High school diploma

Tools

Windows

Microsoft Office

Job description

Arnold & Porter in San Francisco is seeking a Facilities Assistant to join on site Monday through Friday. The role provides facilities, clerical, and administrative support while delivering high-level customer service to attorneys, staff, and visitors.

Responsibilities include conference services, mail, moves, and general maintenance. The anticipated base salary ranges from $52,243 to $65,000, with potential discretionary bonuses and overtime eligibility.