Facilities & Conference Support Specialist

Dcbar; San Francisco (CA); Hybrid; USD 52,000 - 65,000; Full time

Job summary

Arnold & Porter seeks a Facilities Assistant to join its San Francisco office, working onsite Monday through Friday. This role provides facilities, clerical, and administrative support while delivering excellent service to attorneys, staff, and visitors.

The Facilities Assistant supports conference services, office supplies, mail and shipping, office moves, and general maintenance. Daily reception coverage is included from 4:30 p.m. to 6:00 p.m., with coverage during breaks as needed.

Qualifications

• High school diploma is required.
• Minimum of two years of office experience, including facilities and reception.
• Prior law firm experience preferred.
• Ability to lift up to 75 pounds and move heavy items.
• Proficient with Windows and Microsoft Office.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication.
• Ability to interact effectively with all levels of the firm using tact, diplomacy, and professionalism.

Responsibilities

• Conference Services: coordinate room reservations, setups, and catering for conferences and events.
• Office Supplies, Mail, and Shipping: order supplies, manage mail and shipping processes.
• Office Moves, Storage, and Maintenance: assist with internal moves and maintaining storage areas.
• Reception: provide daily coverage and greet visitors, route calls, and assist with scheduling.
• General maintenance and safety: monitor office appearance and report issues.

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Customer service

Reliability

Education

High school diploma

Tools

Windows

Microsoft Office

Job description

Arnold & Porter seeks a Facilities Assistant to join its San Francisco office, working onsite Monday through Friday. This role provides facilities, clerical, and administrative support while delivering excellent service to attorneys, staff, and visitors.

The Facilities Assistant supports conference services, office supplies, mail and shipping, office moves, and general maintenance. Daily reception coverage is included from 4:30 p.m. to 6:00 p.m., with coverage during breaks as needed.