Facilities Mgmnt Specialist-Facilities Engineering

The MetroHealth System (Cleveland, OH); Cleveland (OH); On-site; USD 34,000 - 44,000; Full time

Job summary

The MetroHealth System is seeking an Administrative Coordinator for the Facilities Management department in Cleveland. Coordinates administrative workload, serves as liaison with vendors, inspectors, and other departments, and handles timekeeping and payroll duties.

You will process work orders, purchase orders, and repair orders, maintain compliance documents, and operate under fast-paced conditions while upholding our mission and service standards.

Qualifications

• HS Diploma or passage of a high school equivalency exam.
• 4 years of office experience in a fast-paced environment.
• Working knowledge of basic office equipment.
• Proficient in Microsoft Word and Excel, as well as email.
• Excellent customer service skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to solve problems and make decisions.
• Ability to maintain complete confidentiality.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Ability to execute work task in a detail-oriented and accurate manner.
• Post-high school training and/or education in office administration.
• Familiarity with facilities-related terminologies.
• Knowledge of and experience with other Microsoft software applications (i.e., Access, Publisher, and PowerPoint).
• Familiarity with time keep software programs, ideally Kronos.

Responsibilities

• Coordinates the administrative workload for the Facilities Management department and their projects.
• Serves as a liaison between the department office and other departments, vendors, inspectors, and authorities.
• Performs timekeeping and payroll duties for the department.
• Processes work orders, purchase orders, and repair orders through computerized systems.
• Maintains diversity of internal/external documents related to compliance and operations.
• Works in a fast-paced, time-sensitive environment with minimal supervision.
• Upholds the mission, vision, values, and customer service standards of The MetroHealth System.

Skills

Customer service

Written communication

Verbal communication

Interpersonal skills

Problem solving

Time management

Multitasking

Confidentiality

Education

HS Diploma or equivalency

Tools

Microsoft Word

Microsoft Excel

Email

Job description

Location: METROHEALTH MEDICAL CENTER

Biweekly Hours: 80.00

Shift: 7:00 am - 3:30 pm

The MetroHealth System is redefining health care by going beyond medical treatment to improve the foundations of community health and well-being: affordable housing, a cleaner environment, economic opportunity and access to fresh food, convenient transportation, legal help and other services. The system strives to become as good at preventing disease as it is at treating it. Founded in 1837, Cuyahoga County’s safety-net health system operates four hospitals, four emergency departments and more than 20 health centers.

Summary

Coordinates/processes the administrative workload for the Facilities Management department and their associated projects. Serves as a liaison between the department office and other departments through The MetroHealth System and/or outside visitors (i.e., vendors, contractors, inspectors, and other authorities having jurisdiction). Performs timekeeping and payroll duties for the department. Processes work orders, purchase orders, and repair orders through various computerized systems. Processes/maintains a diverse abundance of internal/external documents specifically related to compliance requirements and the unique operation of the Facilities Management Department. Executes job responsibilities in a fast-paced, time-sensitive environment with minimal supervision. Ensures that all actions and documents maintain the department’s professional image. Upholds the mission, vision, values, and customer service standards of The MetroHealth System.

Qualifications

Required

• HS Diploma or passage of a high school equivalency exam.
• 4 years of office experience in a fast-paced environment, with demonstrated ability to keep pace.
• Working knowledge of basic office equipment (i.e. a personal computer, printer, etc.).
• Proficient in the use of the Microsoft Word and Excel, as well as email.
• Excellent customer service skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to solve problems and make decisions.
• Ability to maintain complete confidentiality.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Ability to execute work task in a detail-oriented and accurate manner.

Preferred

• Post-high school training and/or education in office administration.
• Familiarity with facilities-related terminologies.
• Knowledge of and experience with other Microsoft software applications (i.e., Access, Publisher, and PowerPoint).
• Familiarity with time keep software programs, ideally Kronos.

Physical Requirements

• May sit, stand, stoop, bend, and ambulate intermittently during the day.
• May need to sit or stand for extended periods.
• See in the normal visual range with or without correction.
• Hear in the normal audio range with or without correction.
• Finger dexterity to operate office equipment required.
• May need to lift up to twenty-five (25) pounds on occasion.
• Ability to communicate in face-to-face, phone, email, and other communications.
• Ability to see computer monitor and departmental documents.