Facilities Maintenance Planner & Project Coordinator

University of Wisconsin-Madison; Madison (WI); On-site; USD 57,000 - 69,000; Full time

Benefits offered by this job

Paid time off

Health/Dental/Vision/Life Insurance

Wisconsin Retirement System (WRS)

Job summary

The University of Wisconsin–Madison is seeking a Maintenance Coordinator to plan, schedule, and track maintenance activities across campus. You will serve as a liaison between maintenance staff, customers, contractors, and management to ensure work is prioritized and completed efficiently.

Responsibilities include managing work orders, monitoring performance metrics, developing reports, and supporting process improvements that enhance asset reliability and service delivery.

Qualifications

• 3 years of experience in facilities management, maintenance planning, project coordination, work management, or a related operational field.
• Experience coordinating multiple projects, maintenance activities, or service requests while managing competing priorities and deadlines.
• Experience analyzing data, tracking metrics, and preparing reports to support operational decisions and process improvements.
• Experience using a computerized maintenance management system (CMMS), enterprise asset management (EAM) system, or similar work management software.
• Driver’s license - Valid and Meets UW Risk Management Standards

Responsibilities

• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• Develops, enhances, and maintains operational standards and systems to support project teams
• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations

Skills

Facilities management

Maintenance planning

Project coordination

Data analysis

CMMS / EAM software

Driver's license

Education

Associate’s degree in Facilities Management or related field

Tools

CMMS / EAM software

AssetWorks AiM

Job description

The University of Wisconsin–Madison is seeking a Maintenance Coordinator to plan, schedule, and track maintenance activities across campus. You will serve as a liaison between maintenance staff, customers, contractors, and management to ensure work is prioritized and completed efficiently.

Responsibilities include managing work orders, monitoring performance metrics, developing reports, and supporting process improvements that enhance asset reliability and service delivery.