Facilities Maintenance & Projects Coordinator

University of Wisconsin Madison; Madison (WI); On-site; USD 57,000 - 69,000; Full time

Benefits offered by this job

Generous paid time off

Health/dental/vision/life insurance

Tax-advantaged savings accounts

Wisconsin Retirement System (WRS)

Job summary

University of Wisconsin‑Madison is seeking a Maintenance Coordinator to support reliable campus facility operations by planning, scheduling, coordinating, and tracking maintenance activities. The role serves as a liaison among maintenance staff, customers, contractors, and management to ensure work is prioritized and completed efficiently.

The position reviews after-hours emergencies, analyzes performance data, and develops reports to drive process improvements and asset reliability.

Qualifications

• 3 years of experience in facilities management, maintenance planning, project coordination, work management, or a related operational field.
• Experience coordinating multiple projects, maintenance activities, or service requests while managing competing priorities and deadlines.
• Experience analyzing data, tracking metrics, and preparing reports to support operational decisions and process improvements.
• Experience using a computerized maintenance management system (CMMS), enterprise asset management (EAM) system, or similar work management software.
• Driver's license - Valid and Meets UW Risk Management Standards

Responsibilities

• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• Develops, enhances, and maintains operational standards and systems to support project teams
• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations

Skills

Strong organizational skills

Effective communication

Multitasking

Analytical skills

Data analysis

Education

Associate's degree in Facilities Management, Construction Management, Engineering Technology, Business Administration, or a related field

Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field

Tools

CMMS / EAM software

AssetWorks AiM

Job description

University of Wisconsin‑Madison is seeking a Maintenance Coordinator to support reliable campus facility operations by planning, scheduling, coordinating, and tracking maintenance activities. The role serves as a liaison among maintenance staff, customers, contractors, and management to ensure work is prioritized and completed efficiently.

The position reviews after-hours emergencies, analyzes performance data, and develops reports to drive process improvements and asset reliability.