Maintenance Coordinator

University of Wisconsin-Madison; Madison (WI); On-site; USD 57,000 - 69,000; Full time

Benefits offered by this job

Paid time off

Health/Dental/Vision/Life Insurance

Wisconsin Retirement System (WRS)

Job summary

The University of Wisconsin–Madison is seeking a Maintenance Coordinator to plan, schedule, and track maintenance activities across campus. You will serve as a liaison between maintenance staff, customers, contractors, and management to ensure work is prioritized and completed efficiently.

Responsibilities include managing work orders, monitoring performance metrics, developing reports, and supporting process improvements that enhance asset reliability and service delivery.

Qualifications

• 3 years of experience in facilities management, maintenance planning, project coordination, work management, or a related operational field.
• Experience coordinating multiple projects, maintenance activities, or service requests while managing competing priorities and deadlines.
• Experience analyzing data, tracking metrics, and preparing reports to support operational decisions and process improvements.
• Experience using a computerized maintenance management system (CMMS), enterprise asset management (EAM) system, or similar work management software.
• Driver’s license - Valid and Meets UW Risk Management Standards

Responsibilities

• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• Develops, enhances, and maintains operational standards and systems to support project teams
• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations

Skills

Facilities management

Maintenance planning

Project coordination

Data analysis

CMMS / EAM software

Driver's license

Education

Associate’s degree in Facilities Management or related field

Tools

CMMS / EAM software

AssetWorks AiM

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Project Coordinator

Job Summary: Join our team and play a key role in supporting reliable facility operations across campus. The Maintenance Coordinator plans, schedules, coordinates, and tracks maintenance activities, projects, and continuous improvement initiatives that support reliable facility operations. This position serves as a key liaison between maintenance staff, customers, contractors, and management to ensure work is prioritized, scheduled, and completed efficiently. Responsibilities include managing work orders, monitoring maintenance performance metrics, analyzing operational data, developing reports, and supporting process improvements that enhance service delivery and asset reliability. The Maintenance Coordinator also reviews after-hours emergency and support work, evaluates response trends and staffing needs, and works closely with the after-hours operations team to improve emergency response processes, resource utilization, and customer service. Success in this role requires strong organizational skills, sound judgment, effective communication, and the ability to manage multiple priorities in a fast-paced facilities environment. If you enjoy coordinating complex operations, driving process improvements, and collaborating with a wide range of stakeholders to deliver exceptional service, we encourage you to apply and help shape the future of facility maintenance operations!

Ongoing/Renewable

Full-Time: 100% FTE

Hours generally scheduled Monday – Friday 7:00am – 3:30pm

Key Job Responsibilities

• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• Develops, enhances, and maintains operational standards and systems to support project teams
• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations

Department

Division of Facilities Planning & Management (FP&M), Physical Plant, Mechanical Shop

About the Division of Facilities Planning & Management (FP&M)

The Division of Facilities Planning & Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of UW-Madison in the university’s education, research, and outreach activities. Find out more about FP&M at https://inside.fpm.wisc.edu/about-fpm.

Compensation

$63,000 annual minimum

The minimum rate for this position is $63,000, but it is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

Required Qualifications

• 3 years of experience in facilities management, maintenance planning, project coordination, work management, or a related operational field.
• Experience coordinating multiple projects, maintenance activities, or service requests while managing competing priorities and deadlines.
• Experience analyzing data, tracking metrics, and preparing reports to support operational decisions and process improvements.
• Experience using a computerized maintenance management system (CMMS), enterprise asset management (EAM) system, or similar work management software.
• Driver’s license - Valid and Meets UW Risk Management Standards

Preferred Qualifications

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
• Experience working in a large, complex facilities environment
• Experience using AssetWorks AiM.
• Project management training or certification (CAPM, PMP, Lean, Six Sigma).

Education

Associate’s degree in Facilities Management, Construction Management, Engineering Technology, Business Administration, or a related field - required.

Contact Information

Miluska Canicoba, 608-262-6593, [e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.