Facilities Maintenance Coord

Caliber; Lewisville (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Caliber's Service Center in TX is seeking an R&M Coordinator to manage incoming facilities work orders across assigned regions, ensuring timely dispatch, coordination with vendors, and effective communication with field teams and internal stakeholders.

The role emphasizes reviewing work orders for eligibility, coordinating with vendors on scope and timelines, and driving orders to completion while maintaining accurate documentation and adherence to processes.

Qualifications

• 1–3 years in coordination, operations, or facilities-related role.
• Proficiency in basic computer skills and commonly used software (Microsoft Office, work order systems).
• Strong organization, time management, and attention to detail.
• Effective communication and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Review all incoming work orders to determine dispatch eligibility.
• Dispatch and coordinate with vendors, confirming scope and timelines.
• Own and manage work orders from creation through completion.
• Prioritize workload based on urgency and impact.
• Provide clear updates on status, delays, and escalations.
• Monitor open work order queues and drive completion within service expectations.
• Identify issues, assess impact, and resolve or escalate as needed.

Skills

Ownership

Effective Communication

Critical Thinking

Adaptability

Customer Focus

Collaboration

Dependable

Initiative

Driving Results

Tools

Microsoft Office

Work order systems

Job description

Service Center

CSCS TX

The R&M Coordinator is responsible for managing incoming Facilities work orders within assigned regions, ensuring timely dispatch, coordination, and resolution of repair and maintenance requests. This role partners closely with vendors, field teams, and internal stakeholders to drive efficient execution, clear communication, and adherence to established processes.

Key Responsibilities

• Work Order Review & Qualification Review all incoming work orders to determine dispatch eligibility based on lease responsibility, warranty coverage, business programs, and urgency.
• Vendor Dispatch & Coordination Dispatch, confirming scope of work, timelines (ETA), and follow-through to ensure timely service delivery.
• Work Order Management Own and manage work orders from creation through completion for assigned categories, ensuring accuracy, documentation, and process compliance.
• Prioritization & Execution Effectively prioritize workload based on urgency and business impact to drive timely resolution and minimize operational disruption.
• Communication & Updates Provide clear, consistent updates on status, delays, and escalations to internal teams and field partners.
• Monitoring & Resolution Monitor open work order queues, proactively follow up, and drive work orders to completion within service expectations.
• Problem Solving Identify issues, assess impact, and take appropriate action to resolve or elevate as needed.

Qualifications

• 1–3 years in coordination, operations, or facilities-related role
• Proficiency in basic computer skills and commonly used software (e.g., Microsoft Office, work order systems)
• Strong organization, time management, and attention to detail
• Effective communication and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment

Skills

• Ownership
• Effective Communication
• Critical Thinking
• Adaptability
• Customer Focus
• Adaptability
• Collaboration
• Dependable
• Initiative
• Driving Results

Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires.

Must be eligible to work in the U.S. with no restrictions.