Facilities & Maintenance Administrative Specialist

Priority Dispatch Corp.; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Priority Dispatch Corp. seeks a Maintenance Administrative Assistant for MHKY Management Services - Masonic Home in Kentucky. The role provides clerical support to the Facilities & Maintenance department to ensure smooth day-to-day operations in a senior living community.

The candidate should be highly organized, detail-oriented, and capable of handling work orders, vendor communications, and inventory records in a fast-paced setting where residents’ safety is a priority.

Qualifications

• Requires high school diploma or GED; associate degree a plus.
• At least two years of administrative or clerical support experience.
• Experience with work order management or CMMS preferred.
• Experience in senior living, healthcare, or hospitality is a plus.

Responsibilities

• Receive, log, and prioritize maintenance requests through the work order system, assigning and tracking tasks through to completion.
• Serve as the first point of contact for maintenance-related phone calls, emails, and in-person inquiries.
• Maintain records of preventive maintenance schedules, equipment inspections, and life safety documentation.
• Coordinate scheduling and communication with outside vendors and contractors; track invoices.

Skills

Administrative experience

CMMS experience

Healthcare/senior living exposure

Communication skills

Education

High school diploma or GED

Associate degree or coursework in business administration

Tools

CMMS

Job description

Priority Dispatch Corp. seeks a Maintenance Administrative Assistant for MHKY Management Services - Masonic Home in Kentucky. The role provides clerical support to the Facilities & Maintenance department to ensure smooth day-to-day operations in a senior living community.

The candidate should be highly organized, detail-oriented, and capable of handling work orders, vendor communications, and inventory records in a fast-paced setting where residents’ safety is a priority.