Facilities & Maintenance Admin & Data Coordinator

Texas Health and Human Services; Rusk (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Texas Health and Human Services is seeking an Administrative Assistant III – Maintenance Support to provide administrative and technical support for Plant Maintenance operations. You will handle record-keeping, procurement, data management, and coordination of facility repairs while ensuring confidentiality and compliance across departments.

The role includes managing work orders in CAFM, serving as a liaison with internal and external partners, and participating in disaster response and COOP

Qualifications

• Experience in administrative support roles.
• Proficiency with Microsoft Office and business English.
• Knowledge of HIPAA laws and confidentiality practices.
• Strong written and verbal communication, proofreading and time-keeping abilities.
• Ability to implement and evaluate administrative procedures; interpret policies.
• Ability to manage multiple projects and meet deadlines; both independently and in a team.
• Skilled in preparing correspondence, forms, and requisitions.
• Ability to communicate effectively and maintain confidentiality.

Responsibilities

• Maintain up-to-date internal record-keeping systems; manage confidential documents.
• Purchase equipment and parts for shops, ensuring compliance with procurement policies.
• Act as primary liaison with the public, internal departments, government entities, and external organizations.
• Organize and coordinate meetings, conferences, and seminars; schedule appointments; prepare agendas.
• Enter and close work orders in the CAFM system as requested.
• Serve as Data Coordinator for Plant Maintenance; manage data and support users.
• Coordinate office and facility repairs through vendors or maintenance personnel; enter repairs in CAFM and track completion.
• Communicate with staff to update contact lists and maintain current AUA certification status.
• Perform other duties as assigned, including disaster response/COOP activation.

Skills

Office procedures

MS Office

HIPAA laws

Communication

Policy interpretation

Project management

Correspondence drafting

Confidentiality

Tools

CAFM system

Microsoft Office

Job description

Texas Health and Human Services is seeking an Administrative Assistant III – Maintenance Support to provide administrative and technical support for Plant Maintenance operations. You will handle record-keeping, procurement, data management, and coordination of facility repairs while ensuring confidentiality and compliance across departments.

The role includes managing work orders in CAFM, serving as a liaison with internal and external partners, and participating in disaster response and COOP