Maintenance Admin & Data Coordinator

FALL CREEK FARM & NURSERY; Austin (TX); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

100% paid employee health insurance

Defined benefit pension plan

Generous time off benefits

Career advancement opportunities

Job summary

The Texas Health and Human Services Commission (HHSC) is seeking an Administrative Assistant III - Maintenance Support to aid the Plant Maintenance unit at Austin State Hospital. Under the Plant Manager, you will manage records, track work orders in CAFM, and coordinate purchasing and correspondence.

This role emphasizes data coordination, reporting, travel logistics, and liaison duties with internal teams and external vendors.

Qualifications

• At least two years of professional support experience.
• Strong organizational and record-keeping abilities.
• Ability to manage data and generate reports.
• Knowledge of purchasing procedures and vendor communications.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain, organize, and safeguard internal records and documentation.
• Enter and close work orders in CAFM and follow up to completion.
• Coordinate meetings, travel arrangements, and communications.
• Procure equipment and parts for shop operations and ensure policy compliance.
• Serve as central contact point with internal teams, agencies, and external partners.
• Support disaster response and Continuity of Operations (COOP) activities.

Skills

Office administration

Data entry

Record keeping

Communication skills

Customer service

MS Office

Scheduling

Purchasing

HIPAA knowledge

Tools

CAFM system

CAPPS

Purchasing database

Job description

The Texas Health and Human Services Commission (HHSC) is seeking an Administrative Assistant III - Maintenance Support to aid the Plant Maintenance unit at Austin State Hospital. Under the Plant Manager, you will manage records, track work orders in CAFM, and coordinate purchasing and correspondence.

This role emphasizes data coordination, reporting, travel logistics, and liaison duties with internal teams and external vendors.